Office Assistant

We’re Hiring:
Office Assistant for Architect Firm | St. Louis, MO

Part Time Office Assistant

Location:
St. Louis, MO 63132

Schedule:
Monday through Friday, 9:00 AM to 5:00 PM

Position Overview

An established architectural design firm, is seeking a professional, organized, and personable Part-Time Office Assistant to support daily office operations. The ideal candidate will possess outstanding customer service and communication skills, strong administrative abilities, and a willingness to help create an efficient and welcoming office environment.

Key Responsibilities

• Answer and route incoming phone calls with professionalism and excellent phone etiquette.
• Serve as a friendly and professional first point of contact for clients, vendors, and visitors.
• Maintain employee calendars and schedule appointments and meetings.
• Coordinate employee travel arrangements using the company's travel management system.
• Receive, sort, and distribute incoming mail and packages; prepare outgoing mail and shipments.
• Manage office supply inventory and place supply orders as needed.
• Assist with maintaining organized filing systems and office records.
• Support basic bookkeeping functions, including data entry and invoice processing as needed.
• Utilize Microsoft Word and Excel to create, update, and maintain documents and reports.
• Help maintain clean, organized kitchen and meeting room areas.
• Assist with planning and coordinating employee celebrations, company events, and office activities.
• Provide general administrative support to architects, designers, and management staff.
• Perform other administrative duties as assigned.

Qualifications

• Excellent phone etiquette and interpersonal skills.
• Strong customer service and communication abilities.
• Proficiency in Microsoft Windows, Microsoft Word, and Microsoft Excel.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks and manage multiple responsibilities.
• Dependable, professional, and self-motivated.
• Ability to work independently and as part of a team.

Preferred Qualifications

• Previous office administration or office assistant experience.
• Basic knowledge of Quick Books.
• Experience scheduling travel and managing calendars.
• Experience working in a professional office environment, preferably in architecture, engineering, construction, or design industries.

What We're Looking For

We are seeking someone who is friendly, resourceful, and enjoys supporting others. The ideal candidate takes pride in keeping an office running smoothly, provides a welcoming experience for visitors and employees, and is eager to contribute to a positive workplace culture