Clerk; Guidance; Level II; North High School

Clerk (Guidance) (Level II) (North High School)

Starting Date: Immediately

Supports student success and post‑secondary planning by providing comprehensive clerical assistance to guidance counselors.

Minimum of a high school diploma or equivalent with high competence in clerical skills as demonstrated by the district’s skills assessments. Strong attention to detail, ability to maintain confidentiality, and effective communication skills for working with students, families, and staff are required.

• Maintain the guidance career area: organize and maintain materials, assist students with computer usage, and update career materials daily, including information on colleges and scholarships.
• Coordinate collection and distribution of student work: gather homework assignments for students with extended absences, collect books for homebound students, and distribute assignment sheets as requested.
• Provide comprehensive clerical support, including data entry, filing, scheduling conferences, and preparing appointment notifications.
• Manage telephone communications and sort mail for the guidance department.
• Assist in the coordination and distribution of grade sheets and report cards.
• Gather, organize, and support special projects for guidance and teachers.
• Develop appropriate lists of students related to progress reports, honor roll, and retention.
• Supervise students as assigned (e.g., lunch periods, passing times, in‑school suspension, teacher‑attending IEP/staff meetings).
• Maintain the confidential nature of all student, school, and guidance‑related matters.
• Effectively communicate, verbally and in written form, with students, administrators, staff, and the community as needed.
• Provide a professional and calming presence for dysregulated students entering the guidance office; utilize basic de‑escalation techniques to support students’ immediate needs while coordinating timely access to their assigned counselor.

• Operate office machinery.
• Attend in‑service workshops related to the job description to remain current.
• Other duties as assigned by the supervisor.

Ability to maintain highly confidential information; communicate clearly both orally and in writing; reason and make appropriate decisions. Solve a variety of problems in many different situations and perform in a fast‑paced environment.

Regularly required to sit, stand, walk, talk, and hear. Occasional lifting, carrying, moving, pushing, or pulling up to 20 pounds.

Employment is on an at‑will basis for 9 months, beginning with the first day of the work calendar or at the time of employment for the duration of the school year with prorated personal leave. Each office clerk receives a work calendar showing the specific daily work schedule, which may be modified by the Board of Education at any time. Seven hours (including a 30‑minute non‑paid lunch period) constitute a workday.

Salary is disbursed in nineteen (19) equal payments or twenty‑four (24) equal payments per employee’s choice.

Performance is evaluated annually in accordance with the Board’s policy on evaluation of support staff personnel.

Approved:
August 21, 1989;
Revised:
June 19, 2000;
March 17, 2003;
May 15, 2006;
November 16, 2009;
June 29, 2020;
March 19, 2026.