Alumni Relations Coordinator, HUAA

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

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Here is what we offer:

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

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The Coordinator for the Alumni Association provides administrative and operational support for alumni engagement, programs, communications, and activities across the Alumni Association and its affiliated clubs, affinity groups, and volunteer leaders. This role supports the execution of alumni initiatives, ensures consistent coordination with volunteer leaders, and helps maintain the operational processes needed to support the Alumni Relations team. The Coordinator serves as a liaison between the Alumni Association, the Office of Alumni Relations, and campus partners, helping to ensure effective communication and program delivery.

This position does not have direct supervisory responsibilities but collaborates with student workers, volunteers, and campus partners as needed.

The Coordinator works under the general direction of the Director of Alumni Relations and collaborates closely with Alumni Association leadership, chapter presidents, board committees, and campus stakeholders. The role requires strong organizational skills, the ability to manage multiple projects simultaneously, and a high level of professionalism when interacting with alumni, volunteers, students, and university leaders.

As the primary administrative and operational support for the Alumni Association, the Coordinator handles logistics, communications, volunteer engagement, technology support, and data management. The position requires discretion, attention to detail, and the ability to anticipate needs in a fast-paced, relationship-driven environment. Evening and weekend work may be required for events, meetings, and volunteer initiatives.

• Provide day-to-day administrative and operational support to the Alumni Association.
• Coordinate logistics for Association meetings, events, and special convenings, including scheduling, materials preparation, and minutes.
• Maintain governing documents, bylaws, policies, and historical records for the Alumni Association.
• Support elections, appointments, and leadership onboarding processes.
• Serve as a point of contact for alumni clubs, constituent unites, and volunteer leaders.
• Assist clubs with compliance, reporting requirements, event planning, and annual goal-setting.
• Maintain the directory of chapter leadership and volunteer contacts.
• Support training programs for club leaders, including resource development and workshop coordination.
• Support the planning and execution of Alumni Association events, programs, and initiatives, including virtual and in-person engagement opportunities.
• Coordinate logistics for signature events such as Homecoming activities, Reunions, networking programs, athletics, and regional engagement.
• Manage event registration, hospitality, volunteer coordination, and post-event data reporting.
• Draft and distribute communications on behalf of the Alumni…