Human Resources & Payroll Specialist

Founded in 2003, ebs Recruiters is built on a foundation of family values and a passion for finding great opportunities for amazing individuals. With over 3,000 talented professionals successfully placed, we are dedicated to making dreams a reality. Networking is at the core of what we do, connecting candidates with their ideal roles and providing top-notch services to our clients.

Today, our leadership team boasts over 100 years of collective experience in technical recruitment. Their extensive expertise brings a unique blend of business acumen and interpersonal skills to every interaction. When you partner with ebs Recruiters, you can rely on us to offer continuity, expertise, and a dedicated contact for all your recruitment needs. We recruit a perfect fit, every time.

On-site in St. Clair County, IL

The HR Generalist / Payroll Specialist is responsible for processing accurate, timely payroll while providing comprehensive human resources support throughout the employee lifecycle. This role partners closely with HR leadership to ensure compliance with employment laws, company policies, and collective bargaining agreements while supporting both union and non-union employees. The ideal candidate is detail-oriented, organized, and committed to delivering exceptional customer service.

• Process weekly, bi-weekly, and semi-monthly payroll using ADP Workforce Now or a similar platform.
• Maintain employee payroll records, including new hires, terminations, pay changes, deductions, garnishments, and direct deposits.
• Audit payroll for accuracy and compliance with company policies, wage and hour laws, and union agreements.
• Process payroll adjustments, bonuses, commissions, overtime, and other earnings.
• Coordinate payroll tax reporting and ensure timely tax remittance.
• Manage PTO, leave balances, and attendance data related to payroll.
• Reconcile payroll reports and assist with month-end, year-end, and W-2 processing.
• Respond to payroll inquiries, resolve discrepancies, and partner with Finance on payroll reporting and general ledger reconciliations.

• Support onboarding, offboarding, recruitment coordination, and background checks.
• Maintain HRIS and personnel records with accuracy and confidentiality.
• Administer employee benefits, leave programs, and open enrollment activities.
• Assist with performance management, employee development, HR reporting, and policy administration.

• Support administration of collective bargaining agreements and assist with payroll-related union matters.
• Help gather documentation for grievances and ensure consistent application of company policies.
• Ensure compliance with federal, state, and local employment laws, payroll regulations, and reporting requirements.
• Support internal and external audits while maintaining the confidentiality of employee information.

• Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field preferred; equivalent experience considered.
• 3–5 years of Human Resources experience with at least 3 years of hands‑on payroll administration using ADP.
• Experience supporting both union and non-union employees; collective bargaining experience preferred.
• Manufacturing, distribution, logistics, or industrial experience preferred.
• Advanced knowledge of ADP Workforce Now or similar payroll systems.
• Strong understanding of payroll regulations, employment laws, and HR best practices.
• Proficiency with HRIS systems and Microsoft Office, particularly Excel.
• Excellent analytical, organizational, problem‑solving, and communication skills.
• Ability to manage multiple priorities, meet deadlines, and maintain strict confidentiality.