Human Resources Coordinator

Responsible To: Human Resources Generalist

Effective Date:7/25/26

Salary Range: $24.50/hr to $27.50/hr

Position Type: Full time, Hourly, Non-Exempt

Provident’s Human Resources Coordinator provides administrative and operational support for all Human Resources functions at Provident Behavioral Health. This position is responsible for recruiting, onboarding, benefits administration support, payroll, employee communications, HR data management, compliance documentation, employee engagement initiatives, and day-to-day HR operations. The HR Coordinator serves as a key resource for employees and ensures accurate and timely execution of HR processes.

This position supports Provident’s workforce of 100+ employees, ensuring we can achieve our mission of increasing access to quality behavioral health services, especially for those with the greatest need.

• Maintain employee personnel files and HR records.
• Process employee status changes, new hire documentation, separations, and organizational updates in HRIS system and personnel records.
• Assist with preparation of HR reports and workforce metrics, including completion of routine monthly and quarterly reports
• Respond to routine employee inquiries regarding policies, benefits, procedures, and HR processes.
• Support internal and external audits and reporting by gathering required documentation.
• Respond to employment verification requests and other HR-related inquiries
• Support HR projects and department initiatives.
• Conduct monthly and quarterly reporting for Mary Ryder Home union.
• Maintain strong relationships with HR vendors, brokers, stakeholders, and union representatives.

• Serve as primary administrator for agency payrolls, ensuring payroll is prepared and submitted according to established payroll schedules for Provident and Mary Ryder Home (2 separate payroll schedules).
• Collect, review, and enter and/or verify payroll information, including hours worked, paid time off, extended sick leave, overtime, bonuses/incentive pay, and payroll adjustments.
• Reconcile payroll reports and resolve discrepancies prior to submitting payroll for approval.
• Maintain payroll records, ensuring data accuracy and compliance with regulations.
• Process employee wage changes, direct deposit updates, tax withholding elections, and employment status changes.
• Respond to payroll-related employee requests and answer employee questions regarding pay, deductions, tax forms, and payroll procedures.
• Coordinate payroll deductions for benefits, 401(k) contributions, garnishments, and other authorized deductions.
• Submit completed payroll reports and supporting documentation to the Human Resources Generalist and Business Office, including but not limited to: live check report, garnishments, United Way donations, Union/Cope fees, and 401K deductions.

• Coordinate job postings, applicant tracking, and interview scheduling.
• Support hiring managers with interviews, logistics, and recruitment tracking.
• Facilitate pre-employment activities, including background check, drug testing, and I-9 verification.
• Prepare offer letters and onboarding materials for new hires.
• Coordinate new hire orientation and onboarding activities.
• Maintain applicant tracking system data and reporting
• Promote positive candidate experience throughout the hiring process

• Process employee benefit enrollments, changes, and terminations.
• Assist employees with benefits-related questions and direct issues to appropriate vendors when needed.
• Support administration of the company's 401(k) program, including employee communications and enrollment support.
• Facilitate and promote ongoing employee benefits communications to drive awareness of benefits package

• Co-facilitate Workplace Culture & Inclusion Committee meetings and activities with HR Team.
• Assist in planning company events and employee appreciation activities.
• Support workplace culture and inclusion initiatives, including but not limited to employee recognition programs (birthdays and work anniversaries) and engagement initiatives (All staff meetings and…