Legal Supervisor

Job Description Why is This a Great Opportunity?

This is an exciting opportunity for an experienced legal professional to step into a leadership role overseeing a team responsible for contract administration and legal document management. You'll have the chance to mentor and develop team members while improving processes and ensuring high-quality, timely delivery of legal documentation. This position offers a fast-paced, collaborative environment where your organizational, leadership, and problem-solving skills will have a direct impact on operational success.

The Legal Supervisor is responsible for leading the day-to-day operations of a legal support team, ensuring the timely preparation, review, and delivery of contracts and legal documents. This role oversees workflow management, provides coaching and training, and serves as the primary resource for legal assistants while maintaining high standards of accuracy, confidentiality, and customer service.

• Supervise, mentor, and support a team of legal assistants in the preparation and administration of contracts and legal documents.
• Assign, prioritize, and monitor daily workloads to ensure timely and accurate completion of assignments.
• Oversee contract administration processes, including document intake, tracking critical dates, signature management, and document retention.
• Review work product as needed to ensure quality, accuracy, and compliance with established procedures.
• Provide ongoing coaching, performance feedback, and hands-on training to support employee development.
• Coordinate onboarding and training for new legal assistants.
• Serve as the primary point of contact for questions related to legal support processes and procedures.
• Communicate updates to internal procedures, policies, and workflow changes to the team.
• Maintain organized records and monitor deadlines to ensure contract obligations are met.
• Collaborate with internal stakeholders to support business objectives and resolve legal support issues efficiently.
• Identify opportunities to improve workflows, enhance team efficiency, and strengthen service delivery.
• Maintain strict confidentiality while handling sensitive legal and business information.
• Perform additional supervisory and administrative duties as assigned.

• Associate degree, Paralegal Certificate, or equivalent combination of education and relevant experience required.
• Minimum of six years of progressively responsible experience in a legal department, contract administration, or related environment.
• At least one year of supervisory, lead, or team leadership experience.
• Strong understanding of legal documentation, contract administration, and document management processes.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Microsoft Teams.
• Excellent organizational skills with the ability to manage multiple priorities and meet critical deadlines.
• Strong attention to detail and commitment to producing accurate work.
• Exceptional communication and interpersonal skills with the ability to effectively coach and develop team members.
• Proven ability to build strong relationships with internal and external stakeholders through responsive, customer-focused service.
• Demonstrated adaptability in a fast-paced environment with changing priorities.
• Results-oriented with strong problem-solving and decision-making skills.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Ability to sit for extended periods and occasionally lift up to 10 pounds.

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