VCA Event & Volunteer Coordinator

VCA Event & Volunteer Coordinator

Position Type:
Part‑Time, 20 hours per week, year‑round

Reports to:

Enrollment Director

The Event & Volunteer Coordinator plays a key role in creating meaningful, well‑executed events and cultivating a strong, engaged volunteer community. This individual is highly organized, people‑focused, and thrives in a fast‑paced environment. The coordinator will plan and execute events from start to finish while recruiting, training, and supporting volunteers to ensure a positive and impactful experience for all involved.

• Plan, coordinate, and execute school events through completion, including timelines, and logistics.
• Assist with event marketing
• Prepare event materials such as signage, schedules, programs, and supplies
• Coordinate with staff, and vendors to ensure smooth event execution
• Manage event budgets, track expenses, and ensure cost‑effective planning
• Provide day‑of event leadership and troubleshoot issues as they arise
• Serve as a primary point of contact for event‑related and volunteer communications

• Staff Liaison for VCA Parent Association
• Recruit, train, schedule, and support volunteers for events and ongoing needs
• Clearly communicate expectations, roles, and responsibilities
• Build positive relationships with volunteers and create a welcoming, appreciative culture
• Maintain volunteer records, schedules, and communication (Sign Up Genius)
• Recognize and thank volunteers for their service and contributions

• Lead Spirit Wear program (ordering, sales, and delivery)

• Proven experience in event planning, volunteer coordination, or a related role
• Strong organizational and time‑management skills with excellent attention to detail
• Exceptional interpersonal and communication skills
• Some physical lifting required
• Ability to manage multiple projects simultaneously and meet deadlines
• Calm, solution‑oriented approach in fast‑paced or high‑pressure situations
• Comfortable leading groups and providing clear direction
• Proficiency in basic office and project management tools (email, calendars, spreadsheets, databases)

• Experience preferred

• People‑centered and service‑oriented
• Flexible, adaptable, and dependable
• Positive, collaborative team player with a heart for excellence and hospitality

Experience Preferred