Accounts Payable Coordinator

Overview

, Inc. is a Family of Brands that engage our customers through differentiated products and unique services, helping them connect with the important people in their lives. This Accounts Payable Coordinator role supports our Gourmet Foods & Gift Baskets brands based in Chicagoland, including Design Pac, , Simply Chocolate, and The Popcorn Factory.

The Accounts Payable Coordinator is responsible for ensuring all accounts payable transactions are processed accurately, timely, and in accordance with company policies and SOX controls. This role plays a key part in maintaining strong vendor relationships, supporting month-end close activities, and contributing to continuous improvement within the Accounts Payable function.

• Record vendor invoices and ensure proper coding, meeting two-way match requirements for expense invoices and three-way match requirements for inventory invoices
• Prepare and process weekly vendor payments, ensuring payment discounts are captured when applicable.
• Research and resolve invoice discrepancies by partnering with internal teams, vendors, and procurement.
• Communicate with vendors regarding pricing, quantity, and payment inquiries.
• Track and reconcile company credit card expenses, ensuring proper documentation and approvals.
• Monitor AP inboxes for invoice submissions, payment requests, and general inquiries
• Process vendor setup requests and maintain accurate vendor records.
• Support intercompany invoice processing to ensure accounts are balanced.
• Maintain and file financial documents in accordance with corporate record retention policies
• Support month-end, quarter-end, and year-end close activities.
• Perform other duties as assigned

• Associate degree in Accounting or a related field preferred, or equivalent relevant experience.
• +2 years of experience in Accounts Payable or a related accounting role.
• Proficiency in Microsoft Excel and Outlook.
• Experience with ERP systems.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• High attention to detail with a strong sense of urgency and accountability
• Excellent written and verbal communication skills, including professional email correspondence.
• Strong customer-service orientation and ability to collaborate across teams
• Demonstrated commitment to teamwork, integrity, and continuous improvement

The expected salary range for this position is $45,000 - $55,000 per year. The actual compensation will be determined by experience and other factors permitted by law.

To ensure that we remain an employer of choice, we offer comprehensive and competitive health, wellness, and other benefits to regular and full-time team members. Benefits vary by location, average hours, and time with the company.

Benefits for this location include*:

• Medical, dental, vision, life and disability insurance for the associate and family (if applicable)
• Flexible Spending Account
• Health Savings Account
• 401k retirement program
• Mental health resources / Employee Assistance Program
• 80 hours of paid vacation time (accrued on an hourly basis)
• 9 paid holidays
• 30% employee discount across our family of brands
• Potential eligibility for annual merit-based wage increase, if applicable

* Exact benefit terms, conditions, and eligibility requirements are governed by official plan documents and are subject to applicable law. In addition, the Company reserves the right to change the terms and conditions and to terminate these and other plans and programs at any time.