Executive Assistant

CD Peacock Family Owned

Official Rolex Jeweler of Chicago, CD Peacock stands as the pinnacle of sophistication in the Chicago area, revered for its exquisite collection of Swiss timepieces, unparalleled diamonds, opulent jewelry, and exquisite gifts. At CD Peacock, we hold the belief that a customer, akin to a rare and flawless diamond, deserves timeless dedication. Leveraging our esteemed position as an internationally acclaimed jeweler, we curate access to the world’s most exquisite diamonds, ensuring uncompromised quality and unparalleled value.

For well over a century, we’ve meticulously crafted our legacy upon this principle. Anticipating the pleasure of guiding you towards discovering your perfect diamond—a cherished legacy to grace your life for generations to come.

• The Executive Assistant provides high-level administrative support to executive leadership at C.D. Peacock. This role is responsible for managing schedules, coordinating meetings and travel, handling confidential information, and supporting day-to-day business operations. The Executive Assistant plays a critical role in managing priorities, supporting key initiatives, and ensuring smooth and efficient operations across the organization.

• Serve as a primary point of contact for executive leadership, managing communication with internal leaders, boutique teams, clients, and external partners.
• Draft and edit correspondence, presentations, and communications on behalf of executive leadership.
• Manage complex calendars, scheduling internal meetings, external engagements, client appointments, and frequent domestic and international travel.
• Book and manage all travel arrangements, including flights, accommodations, ground transportation, and dining reservations; prepare detailed itineraries and ensure seamless execution of travel plans.
• Anticipate travel-related needs and resolve any changes or issues quickly to minimize disruption.
• Manage select personal administrative needs for executive leadership, including personal travel, medical and other appointments, and time-sensitive errands, handled with discretion and professionalism.
• Handle expense reporting, credit card reconciliation, and accurate submission of receipts for both business and authorized personal expenditures.
• Prepare meeting materials, agendas, and follow-up documentation; attend meetings as requested, record notes, and track action items through completion.
• Receive and prioritize incoming communications, determining urgency and ensuring timely responses or appropriate delegation.
• Support client relationship management by tracking key interactions, follow-ups, and event participation.
• Coordinate and oversee executive leadership’s involvement in store events, client experiences, and industry functions.
• Maintain accurate, confidential records and files with the highest level of discretion.
• Provide polished administrative support including preparation of memos, reports, invoices, and presentations.
• Assist with the alignment of corporate initiatives by coordinating with other executives and departments as directed.
• Perform additional responsibilities as assigned to support leadership and advance C.D. Peacock’s strategic objectives.

• Bachelor’s degree in Business Administration or a related field preferred.
• 3–5 years of experience in an executive assistant or senior administrative support role, ideally in luxury retail, hospitality, or a corporate environment.
• Proven experience supporting C-level or senior executives with confidentiality and sound judgment.
• Strong organizational and time-management skills, with the ability to manage multiple priorities, frequent travel, and competing deadlines.
• Exceptional written and verbal communication skills with meticulous attention to detail.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to quickly learn new systems.
• Professional presence, polished demeanor, and strong interpersonal skills appropriate for executive-level and client-facing interactions.
• Independent, proactive work style with the ability to anticipate needs and act decisively.
• Flexibility and resilience in a fast-paced environment with shifting priorities.
• Comfortable working in a dog-friendly environment, with the ability to provide light support for pet-related needs when required.

The Pay Range For This Role Is 65,000 – 100,000 USD per year (Corporate)