Legal Claims Assistant

The Legal / Claims Assistant – is responsible for performing administrative tasks that support the claims and legal departments. Additionally, to organize and track administrative and legal functions pertaining to risk retention and legal matters pertaining to insurance and litigation.

• Communicating with driver executives, managers, witnesses, court personnel, retained and opposing law firms, as well as other parties.
• Scheduling depositions, site inspections, hearings, closings and claims control docket.
• Support staff attorneys with file maintenance digital tickler system and calendar organization.
• Organizing and tracking files for important transactions or case documents, including, but not limited to, pleadings and voluminous discovery documents, in addition to creating and maintaining a case-management database.
• Conducting routine discovery response for outside control.
• Maintain incident files in concert with the Risk Retention Department.
• Assist in the planning and execution of office events. (lunches, giveaways, holiday events, corporate meetings)
• Insurance claim organizing and monitoring on insurance portal
• Special projects and role expansion as the needs arise.

• Some college
• Previous office skills in a related field

• Experience in the trucking or logistics industries, a plus.
• Background in bookkeeping
• Familiarity with office procedures

• Excellent communication skills and follow through, oral and written; proven analytical abilities; ability to take directions, focus on tasks to completion, manage time, multi-tasks, as well as a demonstrated ability to assess office needs and see office tasks through to completion.

• Ability to read, write and speak English proficiently

• While performing the duties of this job, the employee is regularly required to speak and/or listen.
• May be required to stand, walk, sit, use hands to feel; reach with hand and arms, and stoop, kneel, or crouch as needed.
• Specific vision requirements include the ability to see at close range, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Ability to operate in a constant state of alertness and safe manner.
• This position typically operates in a standard office environment.
• This position routinely uses office equipment such as computers, phones, photocopiers, file cabinets, fax machines, and postage machine.

• Medical, Dental, Vision, Life, and Disability Insurance
• 401(k) Plan + Company Match
• Paid Time Off (120 hours yearly)
• Company Paid Holidays

The salary range for this position is $45,000 to $55,000 annually. This range is based on market data and internal equity. The final offer will be determined by various factors, including the candidates experience, education, skills, qualifications, and geographic location.

We believe our biggest asset is our people. We are proud to be an equal opportunity employer, hiring and developing individuals from diverse backgrounds and experiences to add to our collaborative culture. Heniff treats all candidates and employees with respect and does not discriminate in our recruiting, hiring, and promoting processes and general treatment during employment, including on the basis of actual or perceived race, creed, color, religion, sex, age, sexual orientation, gender identity and/or expression, alienage or national origin, ancestry, citizenship status, marital status, veteran status, or disability.