Legal Administrative Assistant III

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Regular Full-Time | Oak Brook, IL, US

13 days ago Requisition

Salary Range: $50,100.00 To $61,300.00 Annually

UNITE HERE HEALTH serves over 200,000 workers and their families in the hospitality and gaming industry nationwide. Our desire to be innovative and progressive drives us to develop impactful programs and benefits designed to engage our participants in managing their own health and healthcare. Our vision is exciting and challenging. Please read on to learn more about this great opportunity!

The purpose of this position is to provide complex administrative and litigation support to Sr. Legal Counsel and the Collection and Subrogation Paralegals.

• Receive and review subpoenas and requests for information, determine validity and compliance with HIPAA, gather, identify, prepare, and copy information in response.
• Receive and review proof of claim forms for class action litigation, track cases, gather, prepare, and copy information in response.
• Provide daily support including preparing letters, reviewing files, updating a database, and tracking due dates for subrogation cases. Serve as backup for subrogation paralegal.
• Monitor and track claims paid for work‑related injuries, request over payments and provide lien amounts to attorneys.
• Prepare and assemble memos, agendas, information, and reports for certain Board of Trustee meetings.
• Review and edit documents for consistency, completeness, and accuracy.
• Prepare documents and correspondence requiring knowledge of legal terminology and document formats, such as correspondence and memos.
• Coordinate, assemble, and maintain Legal department records and documents in appropriate files, including litigation, collection, subrogation, and subpoena files.
• Assist in preparation of reports, logs, dockets, and other documents including data entry, copying, and collating.
• Pull, file, scan, copy, fax, mail, or otherwise disburse documents and maintain associated logging system.
• Research state government sites for company unclaimed property, fill out forms, and provide necessary documentation and information.
• Answer telephones, take messages, and provide support for paralegals and attorneys who are out of the office.
• Create and update dockets and spreadsheets of data.
• Set goals and achieve measurable results.
• Contribute ideas to plans and achieve department goals.
• Exemplify the Fund’s BETTER Values and Professional Effectiveness Dimensions in contributing to a respectful, trusting, and engaged culture of diversity and inclusion.
• Perform other duties as assigned within the scope of responsibilities and requirements of the job.
• Perform Essential Job Functions and Duties with or without reasonable accommodation.

• 5–7 years of related experience minimum (law firm or corporate legal department preferred).
• Working knowledge and experience in routine administrative functions.
• Experience with Employee Retirement Income Security Act (ERISA), HIPAA, Employee Benefits, and Health Care experience preferred.

• High School Diploma or GED.

• Experience with Microsoft Planner a plus.
• Beginner level system(s) skills in Lexis Nexis preferred.
• Detail oriented and multi‑tasking skills.
• Organizational, analytical and follow‑up skills.
• Ability to work independently, establish priorities and adhere to deadlines.
• Interpersonal and team skills.
• Communication skills (written and verbal).
• Ability to type 35 wpm.

The information contained in this job description is designed to indicate the general nature and level of work performed in this job with a certain degree of specificity, where warranted. In no instance, however, should the duties, functions, qualifications, or requirements be interpreted as all‑inclusive. Management may, at its discretion, assign or reassign functions and duties to or from this job at any time, due to reasonable accommodation or other reasons.

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