Legal Assistant

Purpose

Provide support and assistance to the paralegals and the manager with day-to-day administrative tasks.

• Identifies information from contracts and enters in the contracts database
• Prepares summary of contracts (extract) for paralegal review
• Produces general correspondence for the contracts group
• Runs and prepares reports from the database and formats data as requested
• Files, scans, copies, faxes, mails, or otherwise distributes documents for use by contract parties and/or Fund departments. Updates employer files accordingly
• Prepares, scans and indexes documents into the Document Management System
• Drafts variance request memos and sends to Trustees. Follows up on Trustee ballots as requested
• Assists in preparation of Trustee reports, including comparing and analyzing reports, identifying discrepancies, researching of issues, data entry, copying, collating
• Monitors contracts database by running reports to identify various processes that need to be completed
• Sets goals and achieve measurable results
• Contributes ideas to plans and achieving department goals
• Exemplifies the Fund's BETTER Values and Professional Effectiveness Dimensions in contributing to a respectful, trusting, and engaged culture of diversity and inclusion
• Performs other duties as assigned within the scope of responsibilities and requirements of the job
• Performs Essential Job Functions and Duties with or without reasonable accommodation

• 1 ~ 2 years of related experience minimum
• Working knowledge and experience in administrative tasks

• Associate's degree or equivalent work experience required

• Intermediate level Microsoft Office skills (PowerPoint, Word, Outlook, One Note)
• Intermediate level Microsoft Excel skills
• Basic math skills
• Time management and organizational skills
• Communication skills (verbal and written)
• Detail oriented and multi-tasking skills
• Ability to effectively interact with all levels of employees and management
• Manage competing deadlines and multiple projects

Salary $39,700 to $44,200. Actual base salary may vary based upon, but not limited to: relevant experience, qualifications, expertise, certifications, licenses, education or equivalent work experience, time in role, peer and market data, prior performance, business sector, and geographic location.

Monday ~ Friday, 7.5 hours per day (37.5 hours per week) with potential for hybrid work-from-home arrangement.

Medical, Dental, Vision, Paid Time-Off (PTO), Paid Holidays, 401(k), Short- & Long-term Disability, Pension, Life, AD&D, Flexible Spending Accounts (healthcare & dependent care), Commuter Transit, Tuition Assistance, and Employee Assistance Program (EAP).