Property Administrator

1211 W 22nd St, Oak Brook, IL 60523, USA

At Regency Centers, our people are our greatest asset, and we believe that our highly skilled and talented team makes us better. We are seeking a Property Administrator to join our Chicago, Illinois regional office. The Property Administrator is primarily responsible for supporting the Chicago Property Managers and assisting team members with the administrative operations of retail shopping center properties in the area.

• Assist with daily operations (i.e. prepare correspondence, memos, documents, and reports; resolve routine inquiries; maintain department databases).
• Provide support in the fiscal management of the properties in assigned area (i.e. maintenance of A/R and A/P, operating expense control, and assistance in preparing budgets as well as monthly and annual financial reports).
• Provide support in the management of properties’ physical performance (i.e. filing or related tasks such as inspections, signage approval, soliciting bids, etc.).
• Assist in maintaining good relations with tenants and vendors.
• Provide support for tenant transitions such as managing utilities transfers, security deposit collection, insurance compliance, gathering sales reports, Versapay set up, etc.
• Work on special projects/ongoing initiatives according to current needs.
• Understanding the PO process & request missing POs to be created.
• Provide Tenant(s) with manual billing invoice backup.
• Create Contracts (CAPS, routine maintenance, white box/landlord work).
• Process utility change forms.
• Maintain tenant contact, service contract and utility spreadsheets.
• Provide other administrative support as needed.

• Bachelor’s degree in Business Administration, Accounting, or related field
• At least one (1) year of related experience in a professional office environment
• Quantitative and analytical skills, along with a strong attention to detail
• Intermediate level proficiency with current Microsoft Office software, email and Internet research functionality
• Ability to quickly learn and use new programs (software such as Nexus, Yardi, JD Edwards, Engie, etc.)
• Ability to occasionally travel to shopping center properties within the portfolio

• Some undergraduate real estate courses or experience in property administration, ideally for retail properties, a plus
• Prior related experience in the commercial real estate industry, legal field, or related field
• Working knowledge of Yardi, JD Edwards or other accounting software

* Regency Centers will not sponsor employment-based immigration petitions or applications for this position, including but not limited to H-1B, TN visa, or permanent residency.

• Problem-solving and time-management skills
• Customer focus, interpersonal savvy, and ability to work in a team environment and independently
• Strong verbal and written communication skills
• Strong priority setting, decisiveness, organizational, and time-management skills
• Trust and integrity

We own and operate premier shopping centers in suburban neighborhoods in the top cities and markets across the country. We live by a strong set of values, which have guided us for more than 60 years.

Our centers thrive with highly productive grocers, restaurants, service providers, and terrific retailers that connect to their communities and customers. We are also active developers of new shopping centers that feature great merchandising, placemaking, and customer engagement as part of our Fresh Look™ program.

We are a vertically integrated real estate company and a qualified real estate investment trust (REIT) that is self-administered, self-managed, and an S&P 500 Index member. Learn more about us at

Our compensation and benefits package is very competitive and includes the following benefits and more. For additional information visit

• 23+ PTO days annually
• 11 paid holidays (in addition to PTO)
• Paid leave programs (parental, compassion, bereavement, jury duty, and military)
• Health Advocacy + Employee Assistance Program (EAP)
• 401(k) with a generous company…