Administrative Assistant

Job Description

Summary:

The Administrative Assistant provides professional administrative support to Mauser’s President while overseeing daily office operations. This dual‑role position ensures efficient support, seamless office management, and effective coordination across teams. The ideal candidate is highly organized, proactive, and able to manage multiple priorities in a fast‑paced environment.

• Manage calendars, including scheduling meetings, appointments, and travel
• Coordinate meetings and cross‑functional updates
• Prepare presentations, reports, dashboards, and executive briefings
• Screen and prioritize communications

• Serve as a liaison between the President/Chief Executive Officer and internal/external stakeholders
• Coordinate meetings and ensure alignment across teams
• Track action items from leadership meetings and ensure timely follow‑ups
• Arrange domestic and international travel, including accommodations and itineraries
• Develop detailed travel schedules and manage last‑minute changes
• Support strategic initiatives and special projects
• Plan and coordinate meetings, events, and leadership offsites
• Manage logistics, materials, and communications for executive‑level engagements

• Oversee daily office operations to maintain a professional and efficient workplace
• Manage office supplies, equipment, and vendor relationships (e.g., facilities, cleaning, maintenance)
• Coordinate office layout, and space planning

• Act as the primary point of contact for building management and service providers
• Coordinate repairs, maintenance, and office improvements
• Manage service contracts and monitor vendor performance
• Serve as a point of contact for general office‑related requests and support

• 5+ years of experience supporting senior management and managing office operations
• Proficiency in Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams). Familiarity with non‑Microsoft systems such as Basware, Concur, Diligent Boards a plus
• Strong organizational, multitasking, and time‑management skills
• Excellent written and verbal communication abilities
• Experience managing vendors and facilities
• Spanish or German as second language a plus

• Onsite
• Flexibility to support executive schedules

The salary range for this role is $80,000 - $100,000/year. Exact salary offered will depend on candidate's experience, work location, skills, etc.

Mauser Packaging Solutions offers a comprehensive benefits package, including medical, dental, paid time off, and other competitive benefits.

Mauser Packaging Solutions is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.