Events & Kitchen Coordinator Job Oak Brook area,Illinois USA,Administrative/Clerical

Events and Kitchen Coordinator

$19 to $24 hourly
Part time (average 25 hours weekly)
401k with 4% employer match

Summary of Position

This role helps Christ Church create a welcoming and hospitable experience for guests attending church events and external facility rentals. Working closely with the Events & Special Projects Director, this position coordinates event logistics, food service, staffing, and volunteer teams to ensure events run smoothly and effectively.

The role also provides key administrative support through responsibilities such as ordering supplies, processing billing, coordinating volunteers, and helping lead events. By managing day-to-day event operations and details, this position enables the Events & Special Projects Director to focus on organizational priorities, strategic planning, collaboration, and problem-solving.

Essential Functions

Collaborate with the Events & Special Projects Director to assess, plan, and coordinate F&E service requirements for all church events and external rentals, ranging from staff meetings to conferences and events with more than 700 guests. Lead volunteer teams and oversee the execution of F&E services during events to ensure excellent hospitality and operational excellence.

Assist Events & Special Projects Director with accounting, ordering, inventory management, and other administrative tasks

Demonstrate a heart for hospitality for guests and participants in all Christ Church and outside rental event.

Assist in planning and preparing menus and welcoming spaces for gatherings from 15-to over 500

Other

Key Responsibilities

Program/Event Coordination and Logistical Support
This function encompasses the comprehensive planning and execution of all departmental and organizational events, ensuring they run smoothly and align with the broader institution's goals. Key activities involve managing event logistics, coordinating necessary resources, and ensuring seamless collaboration across different departments.
Information and Records Management
This vital function involvesmaintainingaccurate, organized, and accessible data systems. The assist antis responsible for inputting, updating, and managing organizational records and files—such as volunteer information, attendance data, and contact lists—to ensure data integrity and compliance with institutional procedures.
Communication and Scheduling Management
This function focuses onfacilitatingeffective information flow and organizational efficiency. It includes managing the official calendars to prevent scheduling conflicts, prioritizing appointments, handling all inbound and outbound correspondence, and acting as the primary liaison on behalf of their supervisor or director.
Participate in Christ Church staff life by attending all-staff meetings, church sponsored events, worship, training events and contributing to a culture of collaboration and encouragement.
Support church-wide initiatives and special events – assist with Christmas, Easter, Mother’s Day services, outreach and mission events by serving in flexible roles beyond primary ministry responsibilities.
Engage in ongoing personal and professional development through training, reading, coaching or mentoring, to grow as a leader and servant of Christ.
Collaborate across ministries to ensure alignment, share resources, and strengthen unity on our staff teams.
Demonstrate and model Christ Church’s core values in daily work, relationships and service to others.
Maintain a posture of flexibility by assisting with projects or assignments outside the immediate scope of the role when needed.
Contribute to a culture of grace, care and prayer by being available to support, encourage and pray with staff and volunteers and congregants as appropriate.

* All above are a…