Administrative Assistant; part-time

Oak Brook, Illinois, United States of America

Part Time

Do you thrive in a supportive, goal-oriented environment where your organizational superpowers actually get celebrated? We’re looking for a proactive, reliable Administrative Assistant to keep our team running like a well-oiled machine and ensure our clients feel welcomed from the moment they walk through our doors.

• Recognition & Stability:
  We value consistent results and offer a structured, steady workplace where your hard work is genuinely appreciated.
• Team Impact:
  You won't just be doing paperwork; you’ll be the central pillar holding our firm’s daily operations together.
• Welcoming Culture:
  Work alongside a passionate team that balances high standards with a friendly, approachable atmosphere.

• Back up our Front Receptionist in warmly greeting clients, guests, attorneys, and colleagues.
• Create an inviting, professional atmosphere where visitors feel instantly comfortable.
• Safely hand off important original documents (such as Green Cards, Social Security Cards, and Biometrics) directly to clients.

• Keep our physical file system flawless, including managing a clear check-in/check-out process.
• Scan, organize, and upload incoming mail directly into our case management software.
• Team up with paralegals to prep, organize, and send out essential case mailings.

• Sort and route incoming mail, packages, and deliveries to the right team members instantly.
• Help retrieve or pick up physical documents when necessary.
• Pitch in with general administrative projects and lend a hand to team members as needed.

• Organized & Detail-Oriented:
  You take pride in neat physical files and accurate digital uploads.
• People-First Attitude:
  Friendly, approachable, and able to maintain a polished, professional demeanor.
• Reliable Team Player:
  You enjoy having set processes, hitting consistent daily goals, and helping colleagues succeed.

Does this sound like the kind of workplace where you'd thrive?