Talent Acquisition Coordinator

As a Talent Acquisition Coordinator, you’ll play a pivotal role in keeping our recruiting engine running smoothly. You’ll partner closely with Recruiters, Hiring Managers, and candidates to ensure seamless interview experiences, timely communication, and efficient onboarding processes. If you thrive in a fast‑paced environment, love solving puzzles, and take pride in keeping details buttoned-up, this role is for you.

Location:
Oak Brook, IL (Onsite 3 days/week)

• Own interview scheduling from end to end—manage calendars, communicate with hiring teams and candidates, and prepare interview materials and feedback forms.
• Serve as the primary post‑offer contact for candidates, ensuring they feel supported from acceptance through start date.
• Monitor background checks and guide candidates through all onboarding steps with clarity and confidence.
• Oversee the recruiting inbox, triaging inquiries, troubleshooting issues, and providing accurate, timely responses.
• Support TA Operations through cross‑coverage on key processes such as immigration, relocation, and agency coordination.
• Participate in ongoing cross‑training to build broad TA Operations expertise.
• Assist with system tasks including Workday testing and troubleshooting.
• Contribute to sourcing efforts by identifying passive talent.
• Help build candidate engagement campaigns that nurture and excite prospective talent.

• A scheduling wizard. A five‑person onsite interview? Challenge accepted. You approach complex calendars like a puzzle waiting to be solved.
• A documentation master. You take detailed notes, follow processes meticulously, and execute independently with confidence.
• A solutions thinker. You don’t just fix issues—you identify the root cause and think ahead to prevent future problems.

• 2+ years of experience in recruiting coordination, HR support, or administrative roles.
• Exceptional calendar management skills and comfort coordinating multiple stakeholders.
• Expert proficiency in Microsoft Outlook, Teams, and HRIS/ATS systems (Workday preferred).
• Outstanding organization and attention to detail—nothing slips through the cracks.
• Strong written and verbal communication skills with a polished, professional tone.
• A high level of discretion in handling sensitive information.
• Ability to prioritize and stay adaptable in a dynamic, fast‑moving environment.