HR Coordinator

General Summary

The BY YOUR SIDE HR Coordinator is responsible for providing administrative and clerical support functions for various Human Resources services for the HR department. The HR Coordinator responsibilities include onboarding, orientation, status changes, benefits, and enforcing company policies and practices. The HR Coordinator is responsible for assisting HR Manager with managing tasks and providing administrative support to all employees. Responsible for entering data into central reach and Paylocity, entry level payroll experience, maintenance of personnel files, as well as various administrative and clerical functions.

The HR Coordinator operates in a professional and ethical manor. The employee may occasionally lift and/or move up to 10 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is a full-time position and hours of work and days may vary based upon the needs of the business. Your required work schedule will be split between multiple centers (Naperville, Plainfield, Tinley Park, Darien), with the home base being flexible based on geography and need. This role also supports an employee population based in Colorado. Position could work remotely after training possibly one or two days a week as responsibilities and department integration and agility increase.

• Compensation: $21-22/hour
• Full benefits package (health insurance, dental, vision)
• 4 weeks paid time off per calendar year
• Paid Holidays
• 401K with Company Match
• Brand new facilities, with a clean and safe work environment
• Employee Recognition Program

• Schedule, assist and create all onboarding documents, conduct remote orientation (pre and post), including i9 verifications and compliance testing, generally every other Monday
• Conduct background screens and ensure compliance.
• Processing term and status changes as per the checklists.
• Maintain and schedule all online training (HIPAA, Bloodborne Pathogen, Mandated Reporter and Sexual Harassment).
• Educate newly hired employees on HR policies, internal procedures and regulations.
• Oversee and input all new hires in the Paylocity data base system; as well as into Central Reach.
• Maintain and audit all physical and personnel digital files and upload their documents into personnel files.
• Follow up with employee engagement plans, meet and greets and stay interviews.
• Preparing all anniversary certificates, keeping track of gifts and preparing updates and assisting the HR staff for distribution.
• Perform various administrative and clerical functions for the HR Department, including, but not limited to, answering and retrieving voicemails on HR phone and emails, unemployment claims, employee verifications, HR and Health emails, reviewing scans, HR research, printing certifications for employee files, maintaining and organizing files, etc.
• Assist with payroll initiatives.
• Other duties and special projects as assigned

• Bachelor's degree required, Human Resource Management strongly preferred.
• 6+ months experience in a human resource role required.
• Experience with orientation and onboarding strongly preferred.
• Must be able to appropriately handle confidential and sensitive information. Experience handling such information is required.
• Understanding of State and Federal policies, such as, HIPAA, EEO and ADA.
• Must have a high level of initiative and be able to work effectively without constant, direct supervision.
• Flexibility and dependability with schedule as orientation locations may change.
• Must be responsible, adaptable and reliable.
• Ability to work effectively and efficiently with constant changing priorities and deadlines in this fast‑pace organization.
• Excellent time management skills with the ability to multi‑task, prioritize, execute on deadlines and produce high‑quality deliverables with great attention to details.
• Must possess strong analytical and problem‑solving skills.
• Reliable transportation and the ability to travel as needed.
• Strong verbal, written, communication and collaboration skills required.
• Must have a positive “can do” attitude, a people person; as well as a Team Player.
• Payroll experience a strong plus.
• Advanced computer skills in Microsoft Office Products, including data entry, data processing, and communication tools.
• Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.