Marketing Projects and Event Specialist

The Marketing Projects and Events Specialist will be responsible for driving Hub Group’s brand presence at industry events, Hub’s proprietary events and through our cause marketing program, Cause Container, as well as managing the Hub Group Store of promotional items. Responsibilities include all coordination and planning related to Hub Group’s brand experience at events, responsible for ERP system and billing for all marketing-related initiatives as well as, special projects.

Day-to-day activities will include being a direct point of contact for events, maintaining project lists, researching, and ordering promotional items, managing invoices, and supporting the marketing needs of Hub Group. This role will collaborate with our internal marketing and sales teams and vendors to represent Hub Group and the Hub Group brand.

• Lead the planning and execution of events, including proprietary, customer, industry and stakeholder events: develop/manage event schedules and checklists, produce/manage event materials, including trade show booths, giveaways, sponsor ships, reservations, etc.; track and report on established event budgets, while looking to reduce costs where appropriate; manage team communications; travel for on-site management of specific events as needed.
• Lead Hub Group’s Cause Container charitable program, including acting as liaison with the partner charities, suggesting changes to the program, promoting the program externally, internally and with employee engagement; collaborate with other team members to promote via social media channels, website, communications, etc.
• Oversee Hub Group promotional item orders and manage the Hub Group online store.
• Responsible for “special projects”, which include but are not limited to award procurement, building items, business cards, holiday cards and calendars, and other ad hoc internal requests from departments such as sales, operations, etc.
• Manage marketing purchase order and invoice processing and monitor marketing budget allocations.
• Keep lines of communication open across the marketing department and between all other teams, making sure colleagues are current on project details and have all relevant information.
• Duties, responsibilities and activities may be assigned or changed from time to time.

• Bachelor’s degree in marketing, communications, hospitality management or related field.
• One-three years’ experience in marketing/event planning, i.e. hospitality industry, not-for-profit, etc.
• Interpersonal skills – Ability to work well with all levels throughout the company and customers, communicate effectively with those around you and remain open to others’ ideas and creativity to try new things.
• Oral/Written communication – Strong communication skills in both written and verbal formats.
• Planning/Organization – Very detail oriented, with strong planning, prioritizing and organization skills; thrive in a fast-paced environment.
• Financial/Budget – Ability to manage a budget, process and track billing in the system
• Ability to manage multiple priorities as well as flexibility to adapt to change with new systems and methods while working in a team environment.
• Proficient in various applications including Microsoft Office products, especially Excel;
  Experience with Survey Monkey, Qualtrics, Hub Spot and Adobe Creative Cloud a plus.

We offer a comprehensive benefits plan including:

• Medical
• Vision
• Flexible Spending Account (FSA)
• Employee Assistance Program (EAP)
• Life & AD&D Insurance
• Disability
• Paid Time Off
• Paid Holidays