Accounts Payable Specialist

TITLE:

Accounts Payable Specialist

LOCATION:

6970 S 6th Street. – Oak Creek, WI

REPORTS TO:

Accounts Payable Supervisor

EMPLOYEE:
Full Time - On site

Pay:
Hourly $23.00-$25.00

• Efficiently processes accounts payable. (80%)
• Organizes the daily mail to separate out vendor invoices and statements.
• Scans invoices and electronically distributes them for approval. Monitors approval status and follows up when necessary.
• Codes invoices within the system to charge the proper company, department, and account.
• Reviews all invoices and resolves any discrepancies before processing including verifying them against other transactions to prevent duplicate entry/payment.
• Makes any requested alterations after the coding is reviewed.
• Processes weekly check/ACH runs for timely payment to vendors. Ensures payments are only for invoices with documented approvals from the appropriate level of management.
• Processes rush check/ACH runs throughout the week depending on company needs.
• Performs various other tasks related to Accounts Payable. (20%)
• Handles vendor relations by answering questions and researching any outstanding balances on account. Reviews vendor statements on a weekly basis to ensure invoices are being received and paid.
• Obtains W-9 from all new vendors and assists/completes the annual 1099 process.
• Performs vendor management by notifying the Accounts Payable Supervisor to update addresses, ACH details, and W-9 information within the vendor record. Periodically reviews vendor list for any vendors that should be inactivated within the system.
• Completes accounts payable balance sheet reconciliation by balancing the subledger to the general ledger on a monthly basis.
• Maintains critical vendor spreadsheet to make sure invoices are received and payments submitted to prevent disruptions in service.

Quality Focus: Pays strong attention to detail, critically reviews data and information, and identifies irregularities to address them appropriately. Identifies areas for potential efficiencies, and makes suggestions for processes improvements.

Communicates Effectively: Clearly conveys information to others using good oral, written and listening skills, keeps others updated of changes, and maintains a high level of confidentiality.

Customer Focus: Demonstrates a professional demeanor when responding to requests. Projects a positive image of oneself and the organization.

Teamwork: Works cooperatively with others providing a high level of customer service to both internal and external customers, and treats others fairly and respectfully. Reprioritizes tasks based on department needs.

• Associates Degree in Accounting.
• 1-3 years’ experience in an accounting environment.
• Basic understanding of accounting concepts and principles.
• Demonstrated skills involving the use of computers and other office equipment; MS Excel, Outlook, and Word desirable.

EOE of Minorities/Females/Vets/Disability