Payroll Administrator

Job Title:

Payroll Administrator

Job Description

We are seeking a dedicated Payroll Administrator responsible for reviewing and communicating necessary IFS time reporting corrections and adjustments to supervisors. You will be tasked with transferring system-generated IFS time reporting information into ADP and processing payroll accurately and on time.

Responsibilities

+ Review and communicate necessary IFS time reporting corrections and adjustments to supervisors.

+ Transfer system-generated (IFS) time reporting information into ADP.

+ Process ADP-generated payroll accurately and on time.

+ Maintain files of ADP tax-filing and payroll summary reports.

+ Reconcile cash activity to payroll and ADP Tax Services reports.

+ Answer employees' inquiries about paycheck information.

+ Maintain spreadsheets that track and reconcile weekly payroll data.

+ Process manual checks to correct discrepancies and special payrolls, including annual bonuses.

+ Calculate new hire pay, termination pay, and any other required adjustments to regular pay.

+ Reconcile payroll reports to 941s and W-2s.

+ Maintain the general ledger with regard to payroll transactions.

+ Reconcile the payroll register to the general ledger and create necessary adjusting journal entries.

+ Prepare and submit annual workers' compensation report to insurance carriers.

+ Prepare journal entries and account analyses as assigned.

+ Process stop payments or payroll adjustments.

+ Calculate and deduct appropriate amounts from payroll checks, including tax with holdings and other garnishments.

+ Verify all overtime hours with the appropriate management personnel before issuing payroll checks.

+ Contribute to team effort by accomplishing related duties as needed.

+ Provide documents as requested by Human Resources.

+ Stay updated on changes in payroll legislation and recommend process improvements.

+ Assist with internal and external payroll audits by providing necessary documentation and explanations.

Essential Skills

+ High School diploma or GED from an accredited institution.

+ Minimum of three years of experience in a payroll function with a corporation having a payroll size greater than 1,200 employees, including multi-state payroll.

+ Extensive knowledge of ADP or another payroll software tool.

+ Strong understanding of federal, state, and local tax laws and regulations, including wage and hour laws, state unemployment insurance (SUI), and reciprocity agreements between states.

+ Proficient at MS Office, with advanced Excel skills including formulas, pivot tables, and VLOOKUP.

+ Exceptional accuracy in data entry and calculations to avoid costly errors and compliance issues.

+ Ability to research, analyze, and resolve complex payroll discrepancies and issues across different state regulations.

Additional

Skills & Qualifications

+

Experience with payroll accounting and data entry.

+ Ability to contribute to team efforts and accomplish related tasks as needed.

Work Environment

This position requires on-site work in Oak Creek. The employee must be available to start early around 6 am on Mondays and Tuesdays to ensure timely payroll launch.

Job Type & Location

This is a Contract to Hire position based out of Oak Creek, WI.

Pay and Benefits

The pay range for this position is $28.85 - $38.46/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision
- Critical Illness, Accident, and Hospital - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability
- Health Spending Account (HSA) - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Oak Creek,WI.

Final date to receive applications

This position is anticipated to close on Aug 27, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity,…