Administrative Assistant II

Administrative Assistant II

Under direct supervision, provides general administrative support to a department or group of professionals. Compiles and analyzes basic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables as necessary. Receives and responds to routine correspondence following established procedures not requiring management review. Assists employers by performing secretarial and administrative tasks. Handles high volume of detailed work. Compiles, analyzes, and reconciles reports.

Prepares and verifies weekly, monthly, quarterly, and annual reports such as indexes, budgets, inventories, etc. Organizes employer's appointment schedule. Maintains business records and files. Opens and sorts incoming mail and prepares replies or directs mail to their employers for reply. Arranges conferences and travel accommodations. Handles purchase orders, payments of bills, and expense vouchers. Works with confidential materials, personnel records, pay roll and salary data.

Works with minimal supervision. May be skilled in a specific work environment, such as legal, finance or marketing. Prepares letters, memos, invoices, manuscripts, and other business documents as directed, using designated word processing software.