Project Administrative Assistant

Project Administrative Assistant

Location:

Oak Creek, WI (On-Site)
Salary: $45,000 – $50,000 per year

Join a Company That’s Built to Last

Looking for a stable role where your work truly matters? Our client is a family-owned construction company with nearly 100 years of success across the Midwest. They’ve built their reputation on quality, trust, and long-standing relationships—and they’re looking for a dependable administrative assistant to help keep operations running smoothly.

Why You’ll Love This Role

• Stable company with strong, supportive leadership
• Tight-knit, team-oriented culture where you're valued
• Opportunity to learn, grow, and expand your skills
• Variety in your day—no two days are the same

What You’ll Do

• Support Project Managers with monthly billings, pay applications, and lien waivers
• Assist with job setup and work orders, including budgets, phase codes, and change orders
• Help process timekeeping, payroll support, accounts receivable (A/R), and accounts payable (A/P)
• Coordinate subcontractor purchase orders, insurance certificates, and compliance documentation
• Maintain accurate, organized project and job files
• Provide general administrative support to the project and office teams

What You Bring

• 2+ years of administrative experience (construction or trades experience is a plus)
• Strong organizational skills with the ability to manage multiple priorities
• Clear, professional communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)

Bonus Points If You Have

• Experience supporting construction projects or working with subcontractors
• Familiarity with billing, compliance paperwork, or job costing

Don’t Meet Every Requirement? Apply Anyway

Our client values reliability, a positive attitude, and willingness to learn just as much as experience. If you’re detail-oriented and enjoy supporting a team, we encourage you to apply.