Virtual Filing Technician

Job Summary

A Virtual Filing Technician in the medical device sector supports regulatory, quality, and engineering teams by organizing, maintaining, and securing digital documentation required for FDA, ISO 13485, and global compliance. This role ensures that all controlled documents, quality records, and device history files are accurate, accessible, and audit‑ready.

• Maintains structured digital filing systems for technical files.
• Digitizes, labels, indexes, and uploads documents to cloud‑based repositories.
• Ensures documents are stored in correct locations and follows naming conventions.
• Support documents for audits.
• Ensures all records meet regulatory standards for medical devices, including accuracy and completeness.
• Performs quality checks on uploaded documents to ensure completeness and accuracy.
• Maintains confidentiality and security of sensitive product and patient‑related data.
• Communicates with engineering, quality, regulatory, and manufacturing teams to collect required documents.

• High School diploma and/or equivalent.
• Proficient in using computers. Experience with 3D processing software.
• Ability to manage confidential information securely.
• Excellent written and verbal communication skills.
• Follow the work instructions and ensure the implementation of process standards.

• Experience in clear aligners
  , orthodontics, dental devices, pharmaceutical, healthcare or custom‑manufactured devices.
• Has a good understanding of technical documentation such as SOPs, work instructions, and engineering drawings.
• Strong problem‑solving and critical‑thinking skills

• Ability to work in office, lab, and manufacturing environments
• Travel is approximately 10% with overnight stays required
• We offer a competitive base salary and benefits.