Human Resources Assistant
Job in
Oak Harbor, Island County, Washington, 98278, USA
Listing for:
City of Oak Harbor
Full Time
position
Listed on 2026-05-24
Job specializations:
-
Administrative/Clerical
Data Entry, Clerical
Salary/Wage Range or Industry Benchmark: 60000 USD Yearly
USD
60000.00
YEAR
Job Description & How to Apply Below
Join our City of Oak Harbor team to help build a legacy of commitment to excellence in diversity, equity, and inclusion in our vibrant waterfront community.
Description
Plan, coordinate and perform administrative support duties (correspondence, records management, report preparation, research, staffing) to assist the Human Resources Director while maintaining all necessary confidentiality. Perform a variety of complex and diverse clerical functions requiring full knowledge of office procedures, appropriate computer software and independent judgment while maintaining an efficient workflow. Liaise and support other City departments with personnel matters.
Essential Job Functions
Work activities involve multiple skills and may include, but are not limited to, any of the following depending on area of assignment, business needs, emergency services, special projects, and seasonal factors:
Establish, design and maintain office files, spreadsheets, databases, and records systems. Input, retrieve, monitor, verify, transfer and purge data/records/files/logs in accordance with archiving requirements and practices.Formulate/prepare correspondence, reports, charts and other documents from notes and draft materials. Coordinate and assist in the design of documents and records. Proofread and edit a variety of reports and other documents.Perform administrative tasks to support recruitment and selection processes (for both Civil Service and Non-civil service positions) including creating/proofing documents, advertising, collating applicant packets, screening, sending letters, tallying data and filing.Assist with new-hire onboarding, orientation, and training and assist with exiting employee offboarding.Assist with tracking and maintaining employee leave management including medical leave absences and tracking and filing of Labor and Industries (L&I) workers’ compensation records.Maintain the department website and/or social media (input, edit, and update information and format).Track, compile, and report on employee information and data using the applicant tracking system, learning management system, performance management system, or any other employee‑related data tracking systems.Track and post current State and Federal mandated workplace posters and disseminate to other buildings/departments.Process employee health benefit enrollments and changes and lead the annual employee health and wellness fair.Support departments and assist with employee performance reviews, goal management, and learning progress.Coordinate training and serve as a main point of contact (set up location, ensure required equipment is available, prepare certificates, track employee attendance).Review invoices on human resource expenditures for accuracy and assign proper budget numbers to accounting.Research and compile data from varied sources to prepare reports, job descriptions, or special projects.Work cooperatively and effectively with City officials, department heads, supervisors, co‑workers and the general public using good judgment in response to inquiries and to resolve concerns in a positive and timely manner utilizing tact and courtesy.Prepare or process confidential information as required and complete special assignments/projects as required.Associated Functions:
Attend various professional development workshops and continuing education meetings.Perform related duties and responsibilities as assigned.Qualifications & Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required, with or without reasonable accommodation.
- Knowledge of letter writing and basic report preparation.
- Knowledge of English usage, spelling, grammar, punctuation and mathematics.
- Knowledge of record keeping methods and procedures.
- Skills in electronic information systems and/or user‑interfaced web‑based applications.
- Ability to learn general personnel policies and procedures applicable to the City.
- Ability to collect, compile and input (word process) information and data for a variety of reports.
- Ability to…
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