Sales Coordinator

Best Western Plus Oak Harbor Hotel & Conference Center & Candlewood Suites WA is looking for a Sales/Events Coordinator to join our award-winning team! FULL TIME POSITION (occasional weekends & evenings)

• Overseeing the planning, organization, and execution of events such as meetings, conferences, weddings, and conventions
• Helping clients plan and execute events, including meetings, conferences, and social gatherings, ensuring all details are meticulously managed
• Coordinating with vendors for services such as catering, decorations, and audio-visual equipment
• Preparing budgets, monitoring expenses, and ensuring events stay within budget
• Managing event staff, including cleaning and catering crews
• Problem Solving, addressing any issues that arise during events to ensure a seamless experience
• Identifying and securing business from corporate clients, travel agencies, local corporate accounts, and requests for proposals from outside the local area
• Engaging with clients to understand their needs and provide tailored information about hotel offerings, including room rates, amenities, and event spaces
• Creating and distributing sales proposals, contracts, RFPs and event orders
• Analyzing market trends and competitor activities to identify opportunities for increasing sales and improving service offerings
• Managing schedules, processing contracts, and invoices
• Weekly & Biweekly sales calls with the Franchise Revenue Manager (RMH) to assess rates and potential business opportunities
• Generating weekly sales reports

• Experience working in Hotel Sales/Events REQUIRED
• Outstanding communication skills
• Strong ability to work with a team towards one goal
• Strong Organizational abilities, able to multitask
• Experienced in Microsoft Word, Excel, PowerPoint, and Opera (Hotel Property Management System)

• High School Diploma
• AA/BA degree in Hospitality
• Benefits
• PTO
• Medical