Client Services Coordinator

Base pay range

$50,000.00/yr - $60,000.00/yr

We are in search of a dynamic, self‑motivated, and detail‑oriented individual to fill the role of a Permanent Client Services Coordinator in the Legal industry. This position will play a critical role in maintaining the smooth operation of our firm, ensuring that superior client service is delivered at all times. The ideal candidate will have a background in law, with strong administrative skills and a passion for supporting a team in a fast‑paced environment.

• Health Insurance
• Dental Insurance
• Vision Insurance
• 401K

We provide a supportive and dynamic environment in Oak Lawn, IL, and the firm invites you to apply through our Easy Apply button.

• Serve as the primary point of contact for our clients, managing inquiries, scheduling appointments, and ensuring a high level of customer service.
• Coordinate and manage client files, ensuring all necessary paperwork is completed, filed, and easily accessible.
• Assist with estate planning and administration tasks, including preparing documents, conducting research, and liaising with relevant parties.
• Provide administrative support to the legal team, including managing correspondence, drafting letters, and preparing legal documents.
• Maintain the office calendar, scheduling meetings, court dates, and deadlines.
• Handle reception duties, including answering phones, greeting clients, and maintaining the office environment.
• Collaborate closely with the legal team to ensure all client needs are met and all legal procedures are followed accurately and efficiently.
• Contribute to the development of office procedures and systems to improve efficiency and client service.

• Minimum of 2 years' experience in a similar role, such as Client Coordinator, Legal Assistant, Administrative Assistant, Office Assistant, Receptionist, Legal Secretary, or Front Desk Coordinator.
• Experience in the legal industry is required, preferably with a focus on estate planning and administration.
• Exceptional organizational skills, with a proven ability to manage multiple tasks, prioritize, and meet deadlines.
• Strong communication skills, both written and verbal, with the ability to interact professionally with clients, colleagues, and court officials.
• Proficiency in Microsoft Office Suite and legal research databases.
• High level of discretion and confidentiality, with a strong understanding of legal ethics.
• Ability to work in a fast‑paced, high‑pressure environment, demonstrating resilience and a problem‑solving attitude.
• A degree in law, business administration, or a related field is preferred.

If you are a proactive, service‑oriented professional with a passion for law and a desire to make a significant impact in a growing firm, we would love to hear from you. This is an exciting opportunity to develop your career in a supportive and dynamic environment.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories.

It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

By applying for this job, you agree to receive calls, AI‑generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.

Entry level

Full-time

Business Development and Sales

Legal Services, Law Practice, and Government Administration