Education Coordinator

Join the small and mighty team at the North American Neuromodulation Society (NANS). In existence for more than 30 years, NANS is an interdisciplinary society of physicians, scientists, advanced practice providers, engineers and members of industry dedicated to improving quality of life and treating illness with neuromodulation. We promise a work environment where you will be challenged and respected and given opportunity to learn and grow.

The North American Neuromodulation Society (NANS) is seeking a highly organized, proactive, and detail-oriented Education Coordinator to join the Education Department. Working under the direction of the Director of Education, the Education Coordinator manages assigned projects and coordinates key components of NANS educational initiatives, including the Annual Meeting, Neural Interfaces, webinars, committee activities, online learning, and continuing medical education (CME) programming.

The position is responsible for driving projects forward, managing timelines, and deliverables, coordinating stakeholders, and ensuring tasks are completed accurately and on schedule. This position plays a key role in coordinating speakers, educational content, technology platforms, accreditation requirements, and member communications.

The Education Coordinator takes ownership of assigned responsibilities, plans ahead to support successful project outcomes, proactively identifies and addresses challenges, and communicates clearly and promptly to ensure alignment and progress.

The ideal candidate demonstrates sound judgement, manages multiple priorities effectively, contributes to continuous process improvement, and provides exceptional service to physician volunteers, faculty, members, and colleagues.

• Coordinate the Call for Session Proposals and Call for Abstracts, including submission, review, and notifications.
• Manage proposal, speaker, and faculty coordination throughout the Annual Meeting planning cycle.
• Maintain submission technology platforms for the Call for Proposals, Call for Abstracts, speaker management, online program, and mobile meeting app.
• Maintain accurate and consistent session, faculty, and program information across all meeting platforms.
• Enter, import, update, and verify program, session, faculty, and presentation information.
• Assist with agenda development, educational content management, and program updates.
• Coordinate educational meeting materials and faculty communications.
• Create tech reports for the speaker ready room and session rooms for the audiovisual company.
• Support on-site education operations during the Annual Meeting.

• Coordinate speaker invitations, confirmations, disclosures, biographies, headshots, and required documentation.
• Manage speaker communications, deadlines, and follow-up.
• Manage the Speaker Management System and related databases.
• Monitor speaker requirements and deadlines and conducts follow-up as needed to ensure timely completion.
• Track receipt of required speaker materials, including presentations, disclosures, biographies, and other program documentation.
• Download, organize, and maintain presentation files and other educational materials in shared folders and designated systems.
• Perform quality-control reviews to ensure program and speaker management information is accurate, complete, and consistent across systems and materials.
• Schedule faculty plenary rehearsals.
• Ensure speaker information is accurate across meeting platforms and publications.

• Provide administrative and logistical support for Neural Interfaces, a biennial conference advancing neurotechnology, brain computer interfaces, neuroprosthetics, and neuromodulation.
• Supports the set-up and maintenance of the Call for Abstract System, speaker management, and online program.
• Enter, import, update, and verify program, session, faculty, and presentation information.
• Supports faculty and speaker coordination, including communications, invitations, confirmations, deadlines and follow-up.

• Assist with collection and review of required disclosures and educational materials.
• Maintain records supporting CME compliance.
• Respond to member questions regarding CME credit and educational activities.

• Coordinate webinars and virtual educational programs from planning through completion.
• Configure learning management system platforms, registrations,…