Administrative Assistant II, IL Division Heart & Vascular Service Line

36900 Advocate Christ Medical Center - Administration:
Heart and Vascular Institute

Full time

Yes

40

Onsite at Advocate Christ Hospital & Medical Center

Monday thru Friday, 8am-5pm

$26.55 - $39.85

Typically requiresa minimum of 3years' experience as an Administrative Assistant supporting executive level.

• Advanced time management and prioritization.
• High degree of confidentiality.
• Initiative and independent problem-solving.
• Strong written and verbal communication skills.
  
  Ability to communicate with various individuals tactfully and effectively, including highly visible customers/leaders.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Ability to create simple tocomplex documents, reports, graphs/charts, and presentations.
• Strong organizational ability and attention to detail.

• Schedules andprioritizescalendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes all aspects of meetings and events, including (but not limited to) agenda preparation, site selection, and document development.
• Answers, screens, and initiatesphone calls.
  
  Greetsvisitors, providing procedural information and answering inquiries related to operational and substantive matters.
• Resolves problems andprioritizesneeds using in-depth knowledge or policies and procedures.
• Performs complex word processing and document creation, including crafting/drafting correspondence, etc. with little to no guidance/instruction.
• Compiles reports, graphics, and statistical data. Creates reports independently (or with little instruction) and displays data to support needs, including the generation of existing reports.
• Maintains filing systems and confidential records.
• Opens, reads, and prioritizes mail,initiating return correspondence as appropriate.
• Conducts independent research and complex analyses, summarizing information to support administrative needs.
• Operates andmaintainsofficeequipment;may order supplies as needed.
• Coordinates administrative details of special projects.
• May act as a resource, providing training to other administrative staff.

High School Graduate

• Normal office environment; occasional lifting upto 20 lbs.
• Prolonged periods of sitting, standing, and keyboard use.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate's job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability

• Flexible Spending…