Substitute Administrative Assistant

Substitute Administrative Assistant – Oak Park Elementary District 97

We are seeking a dynamic Substitute Administrative Assistant to join our district office. In this role, you will provide comprehensive administrative support to ensure the smooth operation of district-wide functions, aligning with our equity commitments as outlined in Board Policy 7:12.

As a Substitute Administrative Assistant, you will provide complex and confidential administrative assistance to an assigned department/area; convey information regarding the functions and procedures; and ensure efficient operations and systems of support in a customer‑centered, policy‑guided manner.

• Visionary and equity‑centered leader who inspires excellence and fosters collective responsibility for student success.
• Champions the district’s vision and drives forward‑thinking, innovative practices, anticipating future educational needs.
• Stewards public trust and resources with fiscal responsibility and ethical transparency.
• Demonstrates relentless commitment to student success, ensuring every decision supports equitable opportunities and outcomes for all learners.
• Organizes and empowers teams, recognizing interdependence across departments and schools.
• Fosters a culture of care, learning, and service, grounded in authentic engagement with students, families, staff, and community members.
• Models integrity, professionalism, and confidentiality, serving as a role model for ethical conduct.
• Thrives in a culturally, racially, and linguistically diverse environment, with a passion for inclusive practices and building belonging.
• Seeks and embraces feedback, especially when it challenges growth and improvement.
• Aligns work to dismantle systemic barriers at the intersection of leadership, learning, and equity.
• Addresses unprofessional behavior, holding self and others accountable to high standards.

• Maintain a wide variety of manual and electronic document files and records (budget data, employee records, financial records, reports, etc.) for up‑to‑date information and historical reference.
• Monitor activities on behalf of assigned administrator(s) (program components, meetings, account balances, work order status) to meet goals and target dates in compliance with guidelines and regulations.
• Answer phone calls and provide assistance to parents and school staff.
• Create written district communications.
• Assist with the creation and maintenance of state and federal reports and grants.
• Perform other duties as assigned by administration.

• Excellent organization and communication skills.
• Self‑starter with strong detail orientation and quality focus.
• Strict observance of deadlines and willingness to give required effort.
• Ability to plan workload while keeping multiple deadlines.
• Manages time, prioritizes tasks, and works efficiently.
• Team player with excellent multi‑tasking skills.

• High School Diploma or equivalent (required).
• Previous administrative experience (required).
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Proficient in Google Suite (Docs, Forms, Sheets).
• Experience with Illinois State Board of Education data collection systems and reporting (preferred).

Hourly rate: $23.98 per hour.

Contract type:
Non‑Exempt.

Reports to:

Building Administration | District‑wide location.

Date available:

SY 25‑26.

Applications are currently being accepted via our district website. For questions about the application process, contact our Human Resources department at district
97hr
.

Oak Park Elementary School District 97 is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to creating an inclusive environment for all employees.

The mental demands, physical demands, and work environment characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow an employee with disabilities to perform the essential functions.