Project Specialist

Oak Ridge National Laboratory (ORNL) is seeking a Project Specialist to support the Defense Manufacturing Program Office (DMPO) within the National Security Sciences Directorate (NSSD). This position provides programmatic and operational support to Program Managers executing a diverse portfolio of applied research and development programs in advanced manufacturing.

• Assist Program Managers with entering, processing, and closing procurements.
• Assist Program Managers with reporting.
• Assist Program Managers with hosting meetings, conferences, reviews, and workshops.
• Assist Program Managers in tracking scope, schedule, and costs.
• Assist Program Managers in responding to urgent requests from sponsor and management.
• Assist Program Managers in tracking invoices.
• Assist Program Managers in processing and coordinating interns.
• Assist Program Managers in obtaining approvals for document release.
• Assist Program Managers in national conference planning, attendance, and representation.
• Contribute to drafting and continuous improvement in work processes.
• Work with the entire DMPO team to deliver excellent and timely responses, resources, and support.
• Coordinate the MTA request submission and tracking process.
• Coordinate the NDA request submission and tracking process.
• Coordinate with Administrative Professionals as needed.
• Responsible for compliance with ORNL plans, policies, procedures, and requirements.
• Maintain detailed and accurate records.
• Document progress on tasks and update Program Managers regularly.
• Assist Program Managers with balancing accounts.
• All team members deliver ORNL’s mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote equal opportunity by fostering a respectful workplace – in how we treat one another, work together, and measure success.
• Other responsibilities as assigned.
• Maintains a safety mindset.

• A BS degree is required. Prefer a degree in finance or accounting.
• Possess excellent interpersonal, analytical, oral, and written communication skills, outstanding computer skills, and valuable organization skills.
• Possess advanced familiarity with CBI research technical terminology and knowledge of ORNL organizations, operations, procedures, and systems.
• Handle business-sensitive information and materials in an ethical manner.
• Possess an advanced level of knowledge in office computer systems and software applications (e.g., Outlook, Excel, Word, PowerPoint, Adobe Acrobat).
• Demonstrate attentiveness to detail and possess proven editing and writing skills.
• Independently set priorities to accomplish multiple tasks in a fast-paced environment.
• Have proven ability to work independently, in a team, and with a diverse staff.

• Prefer a degree in finance or accounting.
• Experience in ORNL systems, including Ariba/ORNL Buy.
• Experience working with a large team.

• This position requires the ability to obtain and maintain a clearance from the Department of Energy. As such, this position is a Workplace Substance Abuse (WSAP) testing designated position. WSAP positions require passing a pre-placement drug test and participation in an ongoing random drug testing program.

For foreign national candidates:
If you have not resided in the U.S. for three consecutive years, you are not eligible for the PIV credential and instead will need to obtain a favorable Local Site Specific Only (LSSO) risk determination to maintain employment. Once you meet the three-year residency requirement, you will be required to obtain a PIV credential to maintain employment.

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply. UT‑Battelle is an E‑Verify employer.