Shift Administrative Assistant

Career Opportunities:
Shift Administrative Assistant (19531)

Requisition
19531
-Posted
- Administrative
- Level of Experience (1)
- No travel required
- Job Location Options (1)

Location: Oak Ridge, TN
Job Title: Shift Administrative Assistant
Career Level:Support
Job Specialty: General Administration

• Tracks and monitors the authorization of operations activities in support of the Shift Manager office in Manufacturing Facilities.
• Facilitates the Plan of the Day (POD) in accordance with results of the daily POD meetings conducted by the Shift Manager and the continual updating of facility information as requested by the Shift Manager, Shift Technical Advisor and Operations Manager.
• Maintains administration and data entry of the facility surveillance database and facilitates the distribution and tracking of surveillances.
• Facilitates Shift Manager or Shift Supervisor records maintenance in accordance with Conduct of Operations requirements including documentation of work start authorization, maintenance of facility logbooks, issuance of standing orders and required reading, and maintenance of supporting records for these programs.
• Develops and maintains information databases as required to track the flow of information through the Shift Manager or Shift Supervisor office, including maintenance and administration of the tagging, labeling, and posting program for the facility.
• Updates Issues Management system or TOPIC database for corrective actions assigned to the facility and requested by Shift Manager, Shift Technical Advisor and Operations Manager.
• Supports the Shift Manager office and may serve as principal point of contact for incoming communications when the Shift Manager is not present or is distracted by other duties.
• Supports the Shift Manager office to issue equipment necessary for access to facility areas, such as safety glasses, personal alarm devices, flashlights, etc. for restricted areas.
• Orders materials for office and for facility business as required.
• Supports management assessments and surveillances to assist the FOM staff with tasks associated with the safety basis, operating procedures, and Conduct of Operations.
• Performs other duties as requested by the Operations Manager or Shift Manager.

• Meaningful work and unique opportunities to support missions vital to national and global security.
• Top‑notch, dedicated colleagues.
• Generous pay and benefits with a stable organization.
• Career advancement and professional development programs.
• Work‑life balance fostered through flexible work options and wellness initiatives.
• High school diploma:
  Minimum 7 years of relevant experience.
• Associate's degree:
  Minimum 4 years of relevant experience.

• Demonstrated ability to use word processing and database programs to manage ongoing work activities.
• Experience working with records management requirements and procedures.
• Good human relations skills and the ability to effectively communicate and interface with personnel from various organizations.

• Medical plan, prescription drug plan, vision plan, dental plan.
• Employer‑matched 401(k) savings plan and disability coverage.
• Education reimbursement and other financial support.
• On‑site workout facilities and cafeterias for a healthy lifestyle.

• Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.
• The position may require entry into Material Access Areas (MAA) and participation in the Human Reliability Program (10 C.F.R. Part 712), which requires successful completion of a DOE counterintelligence evaluation and may include a counterintelligence‑scope polygraph examination.
• The position may be categorized as a “designated position” identified by 10 C.F.R. Part 709, requiring successful completion of a DOE counterintelligence evaluation that may include a counterintelligence‑scope polygraph examination.
• CNS is a drug‑free workplace. Candidates accepting an offer will be required to pass a pre‑placement physical, drug screening and background investigation. All employees may be subjected to random drug testing without advance notification.

CNS is an equal opportunity employer. All qualified applicants will receive consideration for employment based on merit and without regard to race, color, religion, sex, sexual orientation, national origin, protected veteran status or disability.