Group Administrative Assistant; E

Group Administrative Assistant (E)

Oak Ridge National Laboratory is currently accepting applications for the position of Group Administrative Assistant, providing administrative support to science and operations organizations.

Major Duties/Responsibilities:

• Information and Communication Management
• Professional Office Ambiance
• Calendar Management
• Visit Coordination
• Recruitment and Onboarding Support
• Travel and Expense Management
• Technical Documentation
• Process Coordination
• Event Planning
• Compliance and Procedures
• Acquisitions and Subcontracts
• Monthly Reporting
• Team Collaboration
• Special Projects

Basic Qualifications:

• A HS diploma and at least two years of relevant administrative experience
• Proficiency in administrative software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat
• Ability to learn ORNL business systems
• Strong interpersonal and communication skills to interact tactfully with staff and external visitors
• Demonstrated experience in technical document formatting, professional correspondence preparation, and proofreading with a focus on accuracy and clarity
• Ability to manage multiple priorities in a dynamic environment with professionalism and discretion
• Excellent organizational skills and attention to detail

Preferred Qualifications:

• Prior administrative experience in a multi-disciplinary, scientific, or technical setting
• Familiarity with ORNL processes and systems

Special Requirements:

• Visa Sponsorship:
  Visa sponsorship is not available for this position.
• Security, Credentialing, and Eligibility Requirements:
  For employment at Oak Ridge National Laboratory (ORNL), a Real  form of identification will be required. Additionally, ORNL is subject to Department of Energy (DOE) access restrictions. All employees must also be able to obtain and maintain a federal Personal Identity Verification (PIV) card as mandated by Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, which requires a favorable post-employment background check investigation.

About ORNL:

As a U.S. Department of Energy (DOE) Office of Science national laboratory, ORNL has an impressive 80-year legacy of addressing the nation's most pressing challenges. Our team is made up of over 7,000 dedicated and innovative individuals! Our goal is to create an environment where a variety of perspectives and backgrounds are valued, ensuring ORNL is known as a top choice for employment.

These principles are essential for supporting our broader mission to drive scientific breakthroughs and translate them into solutions for energy, environmental, and security challenges facing the nation. ORNL offers competitive pay and benefits programs to attract and retain individuals who demonstrate exceptional work behaviors. The laboratory provides a range of employee benefits, including medical and retirement plans and flexible work hours, to support the well-being of you and your family.

Employee amenities such as on-site fitness, banking, and cafeteria facilities are also available for added convenience. Other benefits include the following:
Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Contributory Pension Plan, Life Insurance, Disability Benefits, Generous Vacation and Holidays, Parental Leave, Legal Insurance with Identity Theft Protection, Employee Assistance Plan, Flexible Spending Accounts, Health Savings Accounts, Wellness Programs, Educational Assistance, Relocation Assistance, and Employee Discounts.