Document Control Specialist

Job Description

Responsible for executing the processes associated with the storage, retrieval, approval, version control, publication/release, and archival of engineering configuration‑controlled electronic documents, CAD drawings, digital files, templates, forms, and other technical documents and data in accordance with the appropriate standards and requirements. A key responsibility is providing excellent customer service to end‑users related to these functions to ensure compliance with all applicable data item management rules and regulations.

• Support team members with the execution of the core tasks and responsibilities under guided supervision.
• Execute all assigned tasks for the storage, retrieval, approval, version control, publication/release and archival of engineering, configuration‑controlled, and other technical documents and data, including electronic documents, CAD drawings, digital files, utilizing the electronic data, document product lifecycle management platform(s) in accordance with applicable requirements and procedures.
• Process the release of the latest version of all electronic documents and data items in a timely manner to ensure end‑users have the most up‑to‑date information.
• Perform quality control checks to ensure that data items are complete, named and numbered correctly and signatures are applied correctly prior to release/publication.
• Develop competency using multiple Teamcenter workflows for daily operations and processes required to manage the storage and release of various types of data items.
• Train entry‑level team members on basic workflows for processing data items for approval, release and storage.
• Provide support for audits and projects by providing data items to approved requestors in accordance with distribution procedures and policies.
• Perform analysis of data items to identify problems and assess issues as requested.
• Provide excellent customer service and maintain congenial working relationships with cross‑functional teams across the organization.
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Perform other duties as assigned by manager.

• Support team members with the execution of the core tasks and responsibilities listed in the “Job Profile Tasks / Responsibilities” section under guided supervision.

• High School Diploma and a sufficient combination of education, skills and experience to successfully perform the essential functions of the job.
• Typically, three years of experience in an office management, records management or document control role required, or a sufficient combination of education, skills and experience to successfully perform the essential functions of the job.
• Experience using an Electronic Data/Document Management System (EDMS) for records management and document control in a technical, engineering, scientific, government, legal or business setting.
• Demonstrated experience showing attention to detail and accuracy, ability to follow instructions/schedules/timelines and handle multiple tasks under tight deadlines in a fast‑paced environment.
• Proficient skill level using Microsoft Office Applications (Excel, Word, SharePoint, PowerPoint, Visio, etc.) and Adobe PDF; familiarity with electronic signature applications preferably Docu Sign.

Oak Ridge, TN

5 days onsite

8:00 am – 5:00 pm, Monday – Friday

$26.44 /hr to $38.46 /hr

Full time – Non‑Exempt

• 401(k) plan with employer match
• Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Paid Time Off
• Tuition Reimbursement / Professional Development support

X Energy, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against on the basis of disability. X Energy, LLC participates in E‑Verify.