Facilities & Purchasing Coordinator

Overview Appointment Type:
Full-Time Regular (FTR)

• Salary Range: $63,918 – $88,934

• Salary Range: $63,918 – $88,934

Provides comprehensive operational facilities, project management support within Facilities Management Services (FMS), and purchasing coordination to the Facilities and Transportation Department (FTD). This position supports facilities operations, construction project coordination, procurement tracking and purchasing, compliance documentation, and project communication to ensure projects are executed efficiently, in compliance with established regulations, policies, and procedures, and within budget.

Provides facilities operational and project management support to the Facilities Operations Manager and Technical Points of Contact (TPOC) by:

• Assisting in preparation of Statements of Work (SOWs), Independent Government Cost Estimates (IGCEs), and project budgets.
• Gathering vendor quotes and budgetary estimates
• Tracking purchase requests through ORAU Procurement.
• Coordinating documentation to ensure compliance with Procurement Policy (PRO‑101) and Department of Energy (DOE) requirements.
• Maintaining organized electronic project files with proper version control and audit readiness.
• Managing recurring services and blanket agreements.

• Coordinates cross-functional project communications and serves as the administrative liaison for FMS.
• Schedules meetings, prepares agendas, documents minutes, and tracks action items.
• Develops and distributes stakeholder communications and project updates.
• Maintains structured project documentation systems to ensure transparency and accountability.

• Provides administrative and coordination support for stakeholder management activities related to facilities projects and operational tasks.
• Assists FTD Director, Facilities Operations Manager, and TPOCs by scheduling meetings, tracking action items, and maintaining clear communication among internal departments and subcontractors.
• Supports stakeholder planning efforts by maintaining project schedules aligned with project milestones, tracking purchasing status, and gathering required documentation to help ensure timely acquisition of goods and services.
• Assists in maintaining departmental procedures, templates, tracking tools, and internal controls to promote consistency, transparency, and compliance across facilities projects.
• Provides documentation support to help ensure adherence to DOE requirements and applicable federal labor standards, including Service Contract Act (SCA) and Davis‑Bacon Act (DBA) provisions.

• Obtains and analyzes cost estimates for labor, materials, and services.
• Assists in preparing preliminary project budgets and financial tracking tools.
• Supports cost comparison analysis for vendor selection.

• Prepares and submits Labor Standards Review packages to DOE for SCA and/or DBA wage determinations.
• Coordinates required documentation and tracks submission status.

• Manages the FIMS data gathering, entry, validation, and audit preparation.
• Maintains internal policies and procedures with proper version control.
• Coordinates stakeholder review cycles and provides editorial recommendations to improve clarity, consistency, and compliance.

Serves as the FTD Facilities Representative and Work Order System Coordinator to ensure facility requests and preventive maintenance tasks are completed on time.

• Manages and oversees all facility service requests in Worx Hub and facility helpdesk email.
• Supports the Facilities Operations Manager with submitting requests and backup duties related to Worx Hub.
• Tracks tasks to ensure timely completion.
• Provides status updates and communicates progress to stakeholders.
• Monitors requests and follows up to ensure quality resolution.
• Supports efficient facility operations through proactive…