Document Publishing and Records Management Specialist - Oak Ridge, TN

Company Overview

RSI provides full-service environmental and nuclear solutions supporting clients through all phases of cleanup, nuclear operations and security, and facility lifecycle management. Built on a strong foundation of collaboration and a people-first culture, RSI delivers safe, technically sound solutions that help clients achieve mission success in some of the nation’s most complex environments. RSI is part of the ASRC Industrial Services family of companies unified by purpose to deliver safe, reliable solutions to our clients’ unique challenges.

We are committed to providing technically superior service, adding value at every stage, and leaving things better than we found them.

RSI is currently seeking a Document Publishing and Records Management Specialist to develop, edit, format, publish, and control corporate and project documents. This position supports desktop publishing, general business editing, records management, and document control activities for materials ranging from formal client and regulatory deliverables to policies, procedures, reports, presentations, forms, letters, and internal communications. The Specialist works with document owners and subject-matter experts to improve clarity, organization, grammar, consistency, and visual presentation without serving as a technical editor or validating specialized technical content.

The role also administers document and records lifecycle controls to help ensure information is accurate, current, traceable, accessible to authorized personnel, appropriately protected, retained, and disposed of in accordance with company, client, contractual, and applicable regulatory requirements. The ideal candidate is self-directed, highly organized, detail-oriented, and comfortable balancing multiple priorities and deadlines. This individual should be able to follow established requirements, collaborate effectively, exercise sound judgment, and produce polished documents while maintaining disciplined records and document control practices.

• Perform desktop publishing and document production using approved templates, styles, and branding.
• Edit business and administrative content for grammar, spelling, punctuation, clarity, flow, organization, consistency, tone, and readability.
• Prepare, revise, proofread, format, and publish reports, plans, procedures, policies, proposals, presentations, forms, letters, memoranda, and other corporate or project deliverables.
• Convert source material into consistent, professional documents and perform final quality checks for formatting, completeness, internal consistency, and compliance with applicable templates and submission requirements.
• Administer document control processes across the document lifecycle, including document initiation, numbering, template issuance, review coordination, comment resolution, approval, revision, release, distribution, supersession, and archival.
• Maintain controlled document registers, master lists, revision histories, approval records, distribution records, transmittals, and other documentation needed to establish document status and traceability.
• Ensure approved documents are stored in designated repositories, available to authorized users, protected from unauthorized change, and clearly distinguished from drafts, obsolete versions, and uncontrolled copies.
• Support records management throughout the records lifecycle.
• Maintain records inventories, file plans, retention information, disposition documentation, and audit trails; assist departments and projects with organizing and reconciling electronic and physical record collections.
• Monitor repositories for duplicate, outdated, misfiled, incomplete, or uncontrolled content and coordinate…