Project & Operations Coordinator

Key Responsibilities Project Coordination

• Lead the tracking of small internal engineering initiatives, operations improvements, and federal compliance efforts
• Support larger government contracts under senior leadership guidance
• Maintain project schedules in Smart Sheets (Gantt charts, dependencies, dashboards, rollups)
• Monitor project milestones, deliverables, and reporting requirements
• Escalate risks, identify bottlenecks, and recommend solutions
• Coordinate cross-functional meetings and ensure action items are completed
• Prepare project status updates for leadership and federal stakeholders

• Support ISO 9001 quality management processes by maintaining documentation, tracking compliance requirements, and assisting senior leadership with process implementation.
• Support purchasing and receiving processes, including PO tracking and vendor follow-up
• Maintain accurate records of procurement and inventory according to ISO standards
• Assist in vendor communication and supplier tracking
• Contribute to internal process improvements and documentation
• Track operational initiatives and task progress in Smart Sheets
• Ensure operational processes remain organized, consistent, and efficient

• 3–5 years of experience in project coordination, operations, or a similar cross‑functional role
• Exposure to DoD, government contracting, or regulated industries is preferred
• Exposure to ISO Procedures is preferred
• Experience collaborating with engineering or technical teams
• Proficiency in Smart Sheets or similar project management tools
• Strong written and verbal communication skills
• Business, operations, engineering, or related degree background
• Highly organized, detail‑oriented, and proactive
• Eager to take ownership and grow in a fast‑paced, dynamic environment
• PMP Certification preferred

• You take ownership of execution — you enjoy being the person who brings structure to complex work, keeps teams aligned, and ensures nothing falls through the cracks.
• You’re energized by cross‑functional environments — working alongside engineering, operations, and leadership to translate priorities into organized plans, clear documentation, and consistent follow-through.
• You value learning through exposure — you’re excited by hands‑on visibility into engineering workflows, federal program execution, and operational process improvement, and you see variety as an opportunity to grow.
• You thrive with mentorship and responsibility — you’re eager to take initiative while learning from senior leaders, and you’re motivated by a clear path toward program or operations management.
• You look for ways to make things better — you naturally identify inefficiencies, suggest improvements, and take pride in building processes that help teams scale.