Subcontracts Administrator

Job Description

This Subcontracts Administrator role is the operational backbone of X-energy's procurement and vendor relationships — preparing, negotiating, and administering the contracts, purchase orders, and subcontract agreements that enable America's first advanced nuclear fuel fabrication facility to source materials, services, and systems with the compliance rigor and cost discipline a DOE-regulated, NQA-1 environment demands. You'll draft and negotiate NDAs, teaming agreements, professional services agreements, and subcontracts;

conduct detailed cost and price analysis per X-energy, federal (FAR/DEAR), and industry standards; maintain compliance with DCAA, CPSR, CFSR, and Prime Contract requirements; vet vendors through SAM.gov exclusion checks and approved vendor list management; and serve as the primary contracts interface between internal stakeholders (program managers, finance, engineering, quality) and the external supply base that makes TRISO fuel production possible.

• Prepare, review, and negotiate standard contract agreements and documents, to include teaming, non-disclosure, subcontracts, Purchase Orders, and other vendor agreements.
• Identify distinct contract requirements, provisions and terms and conditions for subcontractors and vendors.
• Initiate documentation to authorize and direct work in accordance with contractual requirements.
• Generate and negotiate change orders and modifications to NDAs, Teaming Agreements, Professional Services Agreements and Subcontract Agreements.
• Resolve issues with customers, subcontractors, vendors, and leadership as needed.
• Prepare and disseminate information throughout the company regarding subcontract status, compliance, modification, deviation, negotiation, and termination.
• Conduct proper due diligence for all procurement requests, including but not limited to, vetting potential vendors and subcontractors, and conducting detailed cost and price analysis in accordance with established X-energy, federal, and industry compliance standards prior to issuance of Purchase Orders, Change Orders, Subcontracts and Agreements.
• Maintain approved vendor list through verification that vendors are not excluded in SAM.gov.
• Support company proposal efforts as necessary.
• Maintain and follow X-energy and nuclear industry procurement and QA policies and procedures.
• Ensure all procurement files are compliant with DCAA, CPSR, CFSR, and Prime Contract requirements as required.
• Maintain all documents, reviews, awards, and contracts in an organized, detailed, and centralized filing system.
• Uphold open lines of communication with program managers, finance, leadership, and customers as required.
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Perform other duties as assigned by manager.

Support team members with the execution of the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, for small to moderate-sized subcontracts, under guided supervision.

Execute the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, for moderate to large-sized subcontracts, with minimal supervision.

Lead the execution of the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, for subcontracts of all sizes, without close supervision and some latitude for independent judgment.

• Provide feedback and guidance to more junior team members with the execution of the core tasks and responsibilities listed in the Job Profile Task/Responsibilities section of this document.
• Shares knowledge related to industry best practices and standards with…