Contracts Administrator

About IB3 Global Solutions

IB3 Global Solutions is a national security company specializing in technical services, strategic advisory services, mission integration, and workforce development that strengthen America's strategic deterrence and counter proliferation enterprise. We support the Department of Energy, Department of War, National Nuclear Security Administration, Department of Homeland Security, and other national security customers through highly specialized technical, analytical, and mission support services.

Our core mission areas include:

• Strategic Deterrence & Nuclear Security
• Counter proliferation & Threat Reduction
• Nuclear Workforce & Mission Readiness
• Mission Integration & Decision Advantage

At IB3 Global Solutions, you will work alongside nationally recognized experts supporting some of the nation's most critical security missions. We offer the opportunity to directly impact strategic deterrence, counter proliferation, and national security while working in an entrepreneurial environment where innovation, integrity, and mission focus drive everything we do.

IB3 Global Solutions is seeking an experienced Contracts Administrator to manage the full lifecycle of federal contracts from proposal support through contract closeout. This individual will serve as a trusted business partner to program managers, business development, finance, executive leadership, and government customers to ensure contractual compliance while supporting the company's strategic growth.

The successful candidate will possess strong knowledge of federal acquisition regulations, government contracting practices, and contract administration in a fast-paced, high-growth government services environment.

Salary Range: $115,000 - $125,000/year

Contract Administration

• Administer prime contracts, task orders, subcontracts, and consulting agreements throughout the contract lifecycle.
• Review and negotiate contractual terms and conditions.
• Prepare and process contract modifications, option exercises, funding modifications, period-of-performance extensions, novation documentation, and name-change documentation.
• Monitor contractual obligations, deliverables, funding, ceilings, and periods of performance.
• Maintain accurate and audit-ready contract files and electronic records.

Proposal and Capture Support

• Review solicitations and requests for proposal and identify contractual risks, compliance requirements, and required representations and certifications.
• Support proposal teams with organizational conflict of interest reviews, teaming agreements, non-disclosure agreements, subcontractor agreements, and contract data requirements.
• Participate in proposal color-team reviews and support negotiations through award.

Compliance

• Ensure compliance with the Federal Acquisition Regulation, Defense Federal Acquisition Regulation Supplement, Department of Energy Acquisition Regulation, and other agency-specific requirements.
• Support DCAA and DCMA audit readiness and maintain compliance with company policies and internal controls.
• Assist with Contractor Purchasing System Review readiness, subcontract documentation, and required flow-down clauses.

Customer Interface

• Serve as a primary contractual point of contact for government contracting officers, prime contractors, and subcontract administrators.
• Prepare and coordinate contractual correspondence and support contract negotiations.
• Participate in kickoff meetings, post-award conferences, and periodic contract reviews.

Internal Collaboration

• Partner closely with program management, business development, finance, pricing, human resources, and executive leadership to ensure contractual requirements are understood, communicated, and executed.

Contract Closeout

• Coordinate contract and subcontract closeout activities.
• Verify completion of deliverables and final invoicing.
• Resolve outstanding contractual issues and archive required documentation.

Minimum Qualifications

• Five (5) or more years of federal government contracts administration experience.
• Strong working knowledge of the FAR, DFARS, cost-reimbursement contracts, time-and-materials contracts, firm-fixed-price contracts, indefinite-delivery/indefinite-quantity contracts, blanket purchase agreements, and task orders.
• Experience supporting Department of War, Department of Energy, National Nuclear Security Administration, Department of Homeland Security, or National Laboratory contracts.
• Experience with Deltek Costpoint.
• Excellent written…