Investment Associate

About Northern Trust

As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families, corporations and institutions.

Since 1889, we have aligned our efforts with our three guiding Principles That Endure:
Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide.

With more than 135 years of financial experience and over 24,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

The Investment Associate will be responsible for all administrative aspects of a portfolio. This includes file set up on client accounts, ordering reports, processes physical stock and/or bond certificates, prepares all material for client review meetings. Works independently to support the investment management clients and Investment Advisors. Formulates recommendations proactively to support the Investment Advisors. Demonstrates mastery knowledge of GDWM tool and can run it and begin to contribute to client meetings.

Responsible for supporting risk and compliance requirements for the team, including working diligently to mitigate losses due to error and being mindful of possible contingencies coordinating and/or supporting investment or client service teams’ monthly Compliance (REV) and New Account Review processes and documentation (as directed by supervisor).

• Ensures that portfolio materials are prepared for account review meetings with clients. Retrieves reports, desired by portfolio managers or requested by clients, off the EDS, PIMS, IMS, and PAS systems.
• Sets-up files with account documentation for existing or new clients (i.e., involving automatic payment, pledging securities, address changes, statement addresses, investment guidelines, fees, etc.).
• Orders reports for portfolio managers or clients as requested.
• Communicates with clients and portfolio managers on client requests. (Ensures that portfolio managers follow-up with client requests).
• Interacts with partners, primarily administratively, on a daily basis to receive and communicate information on all aspects of a client relationship or portfolio.

• Works with the tax area to research discrepancies and oversee adjustments on client accounts regarding tax cost issues.
• Responds to client inquiries for account information or to initiate transactions requested by the client (i.e., re-register gift stock, remit proceeds, sell gifts, etc.). Processes physical stock/bond certificates and completes DTC transfers.
• Follows-up with client on inquiries via the telephone or written correspondence.
• Processes client cash transfer requests. Determines if funds are available in the investment account. Contacts Investment Advisor if cash needs to be raised.
• Processes fund trades via CIT or all-in-one bank applications by established deadlines.
• Reviews and analyzes fee worksheets to ensure that fees are calculated appropriately.
• Adheres to National Investment Guidelines, feedback from the REV peer review process, and observes sound risk management practices.
• Begins to proactively make recommendations to support the Investment Advisors.
• Begins to have a role in client meetings.
• Demonstrates mastery knowledge of the GDWM tool and can run it in client meetings.
• Solves problems in straightforward situations
• Analyzes possible solutions using technical experience and judgment and precedents
• Impacts quality of own work and the work of others on the team
• Works within guidelines and policies