Executive Assistant

Description We are seeking an Executive Assistant to join our team in Oakdale, California. This contract-to-permanent position offers a flexible part-time schedule of 16-20 hours per week. The ideal candidate will provide exceptional administrative support to the General Manager and Board of Directors, ensuring smooth operations and effective communication within the organization.

Responsibilities:

- Provide high-level administrative support to the General Manager and Board of Directors, including preparing meeting minutes and transcriptions.

- Act as Clerk to the Board, offering assistance to department managers and coordinating various administrative tasks.

- Manage correspondence, create newsletters, and maintain records, legal files, and historical documents.

- Serve as the primary point of contact for public inquiries, delivering accurate information and thorough assistance.

- Organize and coordinate work assignments across departments to ensure timely completion of projects.

- Prepare and distribute agendas and materials for Board meetings, ensuring all documentation is accurate and complete.

- Conduct research and assist with special projects as required, maintaining attention to detail and deadlines.

- Oversee the agency's webpage, updating content and managing its functionality.

- Maintain activity calendars and schedules to ensure smooth daily operations.

- Utilize Word and basic Excel for document preparation and data management. Requirements

- Minimum of 2 years of experience as an Executive Assistant, preferably within the public sector.

- Proven ability to interact effectively with Board of Directors and senior management.

- Strong communication skills, both written and verbal, with excellent attention to detail.

- Proficiency in Word for word processing and document creation.

- Basic knowledge of Excel to manage and organize data.

- Experience with agenda preparation and distribution for meetings.

- Demonstrated ability to manage calendars and coordinate schedules efficiently.

- Familiarity with maintaining legal and historical records and files.

Please contact Robert Half at  for immediate consideration.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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