Sr. Executive Assistant Oakdale, CA

Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in California. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-moving office setting and brings sound judgment, professionalism, and strong follow-through to every task. The person in this role will help keep executive priorities on track by managing schedules, coordinating travel, preparing materials, and handling sensitive administrative matters with discretion.

Responsibilities:

• Oversee executive calendars by arranging meetings, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.
• Coordinate business travel from start to finish, including transportation, lodging, flight arrangements, and detailed itineraries for domestic and international trips.
• Create and organize presentations, reports, agendas, and written communications that support meetings and leadership initiatives.
• Maintain accurate and confidential records, files, and documentation in an orderly and accessible manner.
• Plan meeting logistics by securing rooms, arranging catering when needed, and confirming all materials and setup requirements are in place.
• Monitor deadlines, action items, and follow-up tasks to help executives stay aligned on priorities and deliverables.
• Review and submit expense reports, invoices, and related administrative paperwork with accuracy and timeliness.
• Act as a point of coordination between senior leaders, internal departments, and external contacts to support smooth communication.
• Contribute to special assignments and provide additional administrative support as business needs evolve.