Accounts Receivable Clerk

We are seeking an experienced Accounts Receivable Coordinator who takes ownership of the full AR cycle. This role is ideal for someone who understands the impact of AR on overall business operations and can confidently manage billing, collections, reconciliations, and customer communication while driving process improvements.

• Manage full-cycle Accounts Receivable including billing, collections, cash application, deposits, and reporting
• Ensure all AR transactions are processed accurately and in accordance with internal policies and procedures
• Review customer accounts and identify credit needs based on purchasing and payment trends
• Prepare and analyze monthly aging reports and initiate collection efforts on past due accounts
• Partner with customers, internal teams, and leadership to resolve discrepancies and payment issues
• Set up and maintain customer accounts, ensuring accurate and up to date records
• Track and manage customer financing programs including contract reconciliation and payment application
• Serve as a subject matter expert for AR processes, identifying and implementing process improvements
• Assist with system enhancements, testing, training, and documentation related to AR functions
• Handle a high volume of inbound calls and emails related to customer accounts
• Maintain organized records including scanning, filing, and archiving AR documentation
• Support administrative tasks such as mail distribution and invoice processing

• High school diploma or equivalent required
• Associate’s or Bachelor’s degree in Accounting or Business Administration preferred

• 4+ years of experience in an office or administrative environment
• 3+ years of Accounts Receivable or billing experience
• 2+ years of customer service experience

• Intermediate to advanced Microsoft Excel skills
• Proficiency in Microsoft Outlook, Word, and Windows
• Experience with ERP systems, specifically Accounts Receivable modules
• Ability to leverage systems to improve workflows and efficiency

• Strong attention to detail and high level of accuracy
• Ability to prioritize, multitask, and meet deadlines
• Solid understanding of accounting principles and AR processes
• Strong problem solving and communication skills
• Ability to adapt quickly to new systems and procedures
• Professional and customer focused approach

• Overtime may be required during peak periods and month end close
• This position is based onsite in Oakdale, CA