Accounts Payable Speciaist

At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale, creating resilient, inclusive, and equitable solutions for communities and cities.

We are seeking a Firmwide Accounts Payable Specialist to support our accounting team by delivering accurate, timely, and compliant payment processing for vendors and employees. This role is ideal for a detail‑oriented professional who thrives in a fast‑paced, collaborative environment and brings strong accounting, organizational, and communication skills.

Based in Gensler's Oakland office, 5 days a week.

• Review, code, and process vendor invoices in Coupa, ensuring accurate project and general ledger coding, sales tax compliance, required approvals, and complete supporting documentation, including global payments in accordance with country‑specific regulations.
• Record payroll, tax, and automated bank transactions accurately and on a timely basis.
• Ensure all transactions comply with GAAP and provide support during internal and external audits.
• Communicate effectively with executive leadership while managing time‑sensitive and confidential transactions.
• Manage return payments and ensure transactions are accurately voided and resolved in a timely manner, supporting efficient and smooth financial operations.
• Audit employee expense reports and P‑Card transactions to ensure compliance with firm policies and internal controls.
• Perform monthly accounts payable reconciliations and resolve discrepancies identified during bank reconciliation reviews.
• Support regional AP teams by preparing reports, responding to ad‑hoc inquiries, and leading monthly AP calls.
• Manage full‑cycle accounts payable processes, including month‑end and year‑end close activities.
• Prepare and file Form 1099s in compliance with IRS and applicable non‑U.S. requirements.
• Assist in documenting and maintaining AP policies, procedures, and internal controls.
• Proactively identify process improvement opportunities, resolve escalated vendor or payment issues, and collaborate on special projects that support business objectives.

• 3+ years of related accounts payable experience required.
• Bachelor’s degree in Finance, Accounting, or a related field preferred; substantial accounts payable experience will be considered.
• Proven experience in a high‑volume accounts payable environment, with ownership of end‑to‑end AP processes.
• Hands‑on experience with Coupa and Deltek Vantagepoint strongly preferred.
• Strong understanding of project‑based accounting methodologies.
• Experience with global AP processes with multi‑currency is a plus.
• Exceptional attention to detail, with strong analytical and problem‑solving abilities.
• Proficiency in Microsoft Outlook, Excel, Word, PowerPoint, and accounting systems.
• Ability to work independently while collaborating effectively with cross‑functional teams.
• Willingness to cross‑train, share knowledge, and support team members within the AP function.
• Ability to manage multiple priorities and meet tight deadlines in a fast‑paced environment.

The base salary is estimated between $75k-$85k plus bonuses and benefits and is contingent on relevant experience.

Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401(k), profit sharing, employee stock ownership, and twice‑annual bonus opportunities. Our annual base salary range is established based on local markets. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees.

We also reimburse tuition for certain eligible programs or classes.

We are proud to be an Equal Employment Opportunity and affirmative action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state, and local law.