Staff Accountant

Staff Accountant:
Help Us Fuel the Mission!

We are seeking a meticulous and mission-driven Staff Accountant who believes that financial precision is a cornerstone of social impact. At College Track, we don't just "do the books". We manage the resources that empower scholars to break the cycle of educational inequity.

The ideal candidate is a high-integrity professional who finds joy in a perfectly reconciled account and thrives in a fast-paced, nonprofit environment. You aren't just looking for a transactional role; you're looking to apply your 2-3 years of accounting expertise to ensure our organization remains fiscally robust as we expand our reach. If you are a detail-oriented problem solver who wants your work to contribute directly to a bachelor's degree for College Track Scholars, we want to meet you!

The Staff Accountant is a core member of the Finance & Accounting team, reporting directly to the Controller. This role is the primary execution owner for cash receipts, accounts payable processing, balance sheet reconciliations, and regulatory compliance filings, and contributes to contract record maintenance, audit support, and department-wide financial operations.

• Records cash receipts in the accounting system
• Records intra-company cash activity for Concur and payroll sweeps
• Reconciles check receipts to the check log
• Reconciles undeposited funds monthly

• Prepares prepaid rent allocation and reconciliation
• Prepares prepaid expense journal entries and maintains supporting reconciliation schedules
• Reconciles security deposits and other asset accounts

• Supports the AP Specialist in monitoring the accounting email inbox, responding to vendor, staff, and student inquiries
• Processes credit card reports in Concur
• Processes employee expense reimbursements in Concur
• Maintains contract records, documentation, and key date tracking in coordination with the AP Specialist

• Sets up new employees in Sage Intacct upon hire

• Maintains records of business licenses and property tax statements for all jurisdictions
• Prepares and files business license renewals across all applicable states, counties, parishes, and cities
• Prepares and files property tax welfare exemption filings

• Prepares documentation and schedules in support of the annual financial statement audit
• Contributes to accounting policy training and assists with special projects as assigned

• Bachelor's degree in Accounting, Finance, or a related field preferred
• Minimum 2-3 years of relevant accounting experience, with demonstrated strength in transactional accounting and reconciliation
• Prior experience in a nonprofit organization with a budget exceeding $10M preferred
• Ability to work 9am-5pm Monday-Friday
• Proficiency in Microsoft Office, with strong Excel skills required
• Proficiency in Google Workspace, with strong Google Sheets skills preferred.
• Experience with Sage Intacct or comparable cloud-based ERP required; experience with Concur Expense strongly preferred
• Comfort with chart of accounts structures and account-level reconciliation
• Familiarity with AI-assisted tools (such as Claude or Gemini) in support of accounting and finance workflows preferred
• Admin Jobs: sedentary work that primarily involves sitting, standing, typing on a keyboard, manipulating a mouse to use a computer's operating system/internet. Ability to move around an office environment and communicate with stakeholders (conveying and receiving information).

• Commitment to the mission of College Track and to equitable service to scholars from underserved communities
• High degree of accuracy and attention to detail across recurring transactional and reconciliation responsibilities
• Strong organizational skills with the ability to manage multiple deadlines across monthly and annual close cycles
• Effective written and verbal communication skills; able to interact professionally with vendors, staff, and external contacts
• Demonstrated ability to work both independently and collaboratively within a team structure

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