Accounting & HR Support Coordinator

Accounting & HR Support Coordinator for 26-27

Berkeley Rose is welcoming applications for a Part-time Accounting & HR Support Coordinator for 2026/27. This role will support the Business Office with managing the day-to-day accounting, bookkeeping and HR functions. The ideal candidate brings strong bookkeeping and accounting coordination skills, attention to detail, and comfort working independently within clearly defined systems.

• Process accounts receivable (AR), including tuition billing support, payment tracking, and family account reconciliation.
• Process accounts payable (AP), including vendor invoices, check runs, and electronic payments.
• Maintain accurate and timely financial records in the school’s Quick Books Online accounting system.
• Record deposits, journal entries, and routine adjustments.
• Administer expenses and income by tracking submissions, verifying documentation and coding, coordinating approvals in accordance with internal controls, and maintaining accurate reimbursement records.

• Support Tuition, After school, Enrichment classes and Summer Camps billing through FACTS tuition management system.
• Coordinate closely with the Enrollment Director regarding enrollment changes affecting billing. Occasionally, coordinate with After school teachers to support After school billing.
• Respond professionally to routine family account inquiries, escalating complex issues to Business Manager as appropriate.

• Administer bi-weekly payroll processing using Quick Books Online or designated payroll systems.
• Maintain and prepare payroll data, including hours, stipends, and compensation adjustments, ensuring accuracy prior to processing.
• Enter or prepare payroll information for processing in accordance with established internal procedures.
• Track and reflect Employee leave/vacation as part of Payroll processing.
• Track Employee deductions as part of Payroll processing.
• Support payroll-related recordkeeping, documentation, and compliance requirements.
• Assist with year-end payroll reporting as requested.

• As part of Benefits Administration, maintain Employee Contribution to Retirement plan information to ensure deductions are processed accurately.
• Reconcile and ensure payments are made on time to the Employee's Retirement funds account.
• Maintain Employee’s Health benefit related deduction and ensure deductions are processed accurately.
• Update deductions as and when changes are made in the Employee’s benefits.

• Maintain organized digital and paper financial records.
• Assist with financial information requests from Business Manager or School Director.
• Follow established financial policies, procedures, and internal controls.
• Support the ongoing documentation and improvement of accounting systems.
• Participate in ongoing development and documentation of financial systems to support long-term organizational sustainability.

• Maintain documentation required for Personnel files for new hires.
• Ensure Employees are up to date on required training such as CPR and other State and Federal training as in the school policy.

• Support the Administrative team during festivals and celebrations.
• Be available to open the school at 7:45am one day/week and close/lock the school campus at 5:30pm (after the last child leaves the school at the end of the After school program) one day/week.

• 3–5 years of experience in bookkeeping, accounting support, or similar financial operations roles.
• Good understanding of accounts receivable, accounts payable, and reconciliations.
• Strong attention to detail and organizational skills.
• Ability to maintain confidentiality and exercise discretion.
• Proficiency with accounting software and spreadsheets (Quick Books Online, preferred).
• Ability to provide clear and objective communication to families and within Administration.
• Demonstrated ability to manage accounting workflows.

• Experience in a school, nonprofit, or mission-driven organization.
• Familiarity with tuition-based billing or enrollment-driven revenue systems.
• Associate’s degree or coursework in accounting, finance, or a related field.
• Interest in or openness to learning about and supporting Waldorf education and the school’s mission and values.

This is an hourly, exempt position.

Hourly rate will be between $35 to $45 depending on qualification and experience.

Part-time

Hours:

3 days per week

Please submit resume, cover letter and three references to hiring.