Billing Specialist

Location:
Oakland, CA (Hybrid – 4 Days per Week in Office)

VST Engineering is a growing multidisciplinary engineering consulting firm delivering transportation, infrastructure, and public works projects throughout California. We are seeking a motivated Billing Specialist to join our Finance team in Oakland.

This is an excellent opportunity for an early-career accounting professional who wants to build a long-term career in project accounting within the Architecture, Engineering, and Construction (AEC) industry. The ideal candidate is organized, detail-oriented, and eager to contribute to a collaborative team environment.

• Prepare and process client and subconsultant invoices for multiple engineering projects.
• Process Time & Materials, Fixed Fee, Milestone, and Cost-Reimbursable invoices.
• Submit invoices through client billing portals.
• Monitor invoice status and assist with collections and payment follow-up.
• Maintain project billing records and documentation.
• Assist with project setup, contract administration, and project closeout activities.
• Generate billing reports and support month-end accounting activities.
• Work closely with Project Managers and Accounting staff to ensure accurate and timely billing.

• Associate's Degree (AA) or Bachelor's Degree (BA) in Accounting, Finance, Business Administration, or a related field preferred.
• 1–3+ years of billing, accounting, accounts receivable, or project accounting experience.
• Experience in the Architecture, Engineering, Construction (AEC/AECE) industry is highly preferred.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and customer service skills.

• Experience using Deltek Ajera or similar project accounting software.
• Experience with Airtable or other project management/database platforms.
• Experience with accounting software such as Quick Books, Deltek, Sage, Microsoft Dynamics, Net Suite, or similar ERP systems.
• Familiarity with project lifecycle billing, contract administration, and accounts receivable processes.

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Life and disability insurance
• Professional development and career advancement opportunities

Hybrid position requiring 4 days per week in our Oakland office.