Senior Accountant

Senior Accountant:
Help Us Fuel the Mission!

Priority Deadline:
July 24th - we will accept applications after this date.

We are seeking a meticulous and mission-driven Senior Accountant who believes that financial precision is a cornerstone of social impact. At College Track, we don’t just "do the books"—we manage the resources that empower scholars to break the cycle of educational inequity.

The Senior Accountant is a key member of the Finance & Accounting team, reporting directly to the Controller. This role owns the general ledger close for fixed assets, leases, prepaids, and accrued liabilities; leads benefit and payroll-related balance sheet reconciliations; manages the annual financial statement audit and Form 990 preparation; and serves as a technical accounting resource for the department, researching authoritative guidance and supporting internal controls, contract review, and policy development.

• Maintain the fixed asset schedule — adding new assets and disposals and verifying classification and useful lives — and prepare monthly depreciation and amortization journal entries
• Review accounts payable for fixed-asset additions and prepare reclassification entries
• Perform the monthly fixed asset roll forward and reconcile the sub‑ledger to the general ledger, and prepare year‑end fixed asset footnote and cash flow statement support
• Prepare ASC 842 lease journal entries (ROU asset amortization and lease liability) and reconcile to Visual Lease, and maintain the Visual Lease database
• Determine annual short‑term / long‑term lease liability classification and maintain capital and operating lease agreement records

• Own prepaid rent allocation, prepaid expense journal entries and reconciliation schedules, and security deposit reconciliation
• Record and reconcile the Concur credit card expense accrual and the Concur expense reimbursement accrual
• Reconcile accrued expenses

• Reconcile health benefit expense and liabilities to carrier statements and FSA benefit liability and expense to the third‑party administrator
• Reconcile payroll liability accounts and perform the quarterly workers’ compensation accrual review and reconciliation
• Reconcile the annual Bonusly peer‑recognition expense

• Review agreements for financial compliance
• Support contract lifecycle management, including workflow coordination, contract review, tracking milestones, contract variances, and renewals

• Research GAAP / FASB pronouncements and ensure proper accounting treatment
• Develop, document, and monitor compliance with internal controls and accounting policies.
• Provide accounting policy education and training to the team
• Perform the annual systems user‑access audit across Intacct, ADP, , and Concur
• Support records and filings for business licenses and property tax welfare exemptions

• Manage the annual financial statement audit, including the PBC list and scheduling, and prepare audit support across all functional areas
• Manage annual Form 990 preparation in coordination with external tax preparers, and provide 990 support for fundraising event expenses and payroll / compensation data
• Contribute to the functional expense allocation schedule
• Participate in annual and semi‑annual planning and goal setting

• Bachelor’s degree in Accounting, Finance, or a related field required; CPA preferred
• Minimum 4–6 years of progressively responsible accounting experience, with demonstrated strength in general ledger, accruals, fixed assets, and balance sheet reconciliation
• Working knowledge of nonprofit GAAP (ASC 958) and ASC 842 lease accounting
• Prior experience in a nonprofit organization with a budget exceeding $10M preferred

• Proficiency in Microsoft Office, with strong Excel skills required
• Proficiency in Google Workspace, with strong Google Sheets skills preferred
• Experience with Sage Intacct or comparable cloud‑based ERP required; experience with Concur Expense…