Billing Specialist

Location:

Oakland, CA (Hybrid - 4 Days per Week in Office)

VST Engineering is a growing multidisciplinary engineering consulting firm delivering transportation, infrastructure, and public works projects throughout California. We are seeking a motivated Billing Specialist to join our Finance team in Oakland.

This is an excellent opportunity for an early-career accounting professional who wants to build a long-term career in project accounting within the Architecture, Engineering, and Construction (AEC) industry. The ideal candidate is organized, detail-oriented, and eager to contribute to a collaborative team environment.

Prepare and process client and subconsultant invoices for multiple engineering projects.

Process Time & Materials, Fixed Fee, Milestone, and Cost-Reimbursable invoices.

Submit invoices through client billing portals.

Monitor invoice status and assist with collections and payment follow-up.

Maintain project billing records and documentation.

Assist with project setup, contract administration, and project closeout activities.

Generate billing reports and support month-end accounting activities.

Work closely with Project Managers and Accounting staff to ensure accurate and timely billing.

Associate's Degree (AA) or Bachelor's Degree (BA) in Accounting, Finance, Business Administration, or a related field preferred.

3+ years of billing, accounting, accounts receivable, or project accounting experience.

Experience in the Architecture, Engineering, Construction (AEC/AECE) industry is highly preferred.

Strong attention to detail and excellent organizational skills.

Ability to manage multiple priorities in a fast-paced environment.

Excellent communication and customer service skills.

Experience using Deltek Ajera or similar project accounting software.

Experience with Airtable or other project management/database platforms.

Experience with accounting software such as Quick Books, Deltek, Sage, Microsoft Dynamics, Net Suite, or similar ERP systems.

Familiarity with project lifecycle billing, contract administration, and accounts receivable processes.

Collaborative and supportive team environment.

Work on meaningful transportation and infrastructure projects throughout California.

We offer a competitive compensation package and comprehensive benefits, including:

Medical, dental, and vision insurance

401(k) with company match

Paid time off and company holidays

Life and disability insurance

Professional development and career advancement opportunities

Hybrid position requiring 4 days per week in our Oakland office.

If you're looking to launch or grow your career in project accounting with a respected engineering consulting firm, we'd love to hear from you.