Accountant (Hybrid, Oakland CA)

Description

Position

The Accountant will report to the Senior Controller and will be a member of the Operations Team. The position will be based out of NCYL’s Oakland office and will manage all day-to-day accounting functions for the organization while providing excellent customer service to staff and vendors across the country. This position will also help staff the Oakland office and provide limited IT support during in-person staff meetings.

The ideal candidate is experienced in nonprofit accounting, grant tracking, and fund reporting, and thrives in a mission-driven, collaborative environment.

Essential Functions

Accounts Payable (25%)

• All accounts payable functions including processing bills and payments using Yooz (automated invoice processing) software
• Collect W-9, certificates of insurance, and ACH information for vendors
• Process annual 1099s
• Process monthly credit card statements and collect reports from staff
• Track insurance requirements and nonprofit status of consultants and sub-grantees
• Maintain electronic accounting records and contract files, monitor and track contract renewals.

Accounts Receivable (20%)

• Track and prepare monthly and quarterly invoices, including necessary backup documentation
• Work closely with development staff to reconcile contributions and ensure accurate donor records

Audit Support (5%)

• Prepare documentation and support materials for annual audits and 990 filings

Budget
Creation and
Financial
Reporting for
Grants (10%)

• Assist with drafting grant budgets and financial reporting for funders

General Accounting (30%)

• Reconcile monthly bank statements
• Maintain account schedules
• Maintain allocations used for charging out expenses across organization
• Process payroll reports, maintain staff allocations, and create draft journal entries

Office and IT Support (10%)

• Ensure the mail is processed and the office environment is well-maintained and adequately stocked with necessary supplies
• Provide basic technical support during in-office meetings with the support of an outside managed service provider

Support the Team

• Perform other duties as requested from time to time by the Senior Controller

Requirements

Required Qualifications

• A minimum of three (3) years of nonprofit bookkeeping experience.

Other Qualifications

• Excellent problem-solving and analytical skills
• Highly organized and systematic, with excellent time and project management skills
• Ability to manage competing priorities and deadlines in a fast-paced environment
• Ability to work autonomously and perform in a team environment
• Reliable, with strong attention to detail and a high level of accuracy
• Intermediate competency in Excel, accounting software (Intacct), databases, and data manipulation
• Experience managing government grants
• Experience applying knowledge of GAAP to daily work
• Experience with basic office and IT support
• Friendly demeanor, with a customer service orientation
• Strong written and oral communication skills
• Strong commitment to equity, diversity, and inclusion, with the ability to apply a racial and social justice lens to advocacy while centering the marginalized voices of children, youth, and their families
• Commitment to NCYL’s mission and goals

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer. Some travel will be required. The role requires in-person presence at the Oakland office at least 1-2 days a week.

Salary and Benefits

This is a full-time, non-exempt position, with a competitive salary range of $67,500.00 to $76,500.00 annually. Once an offer is made, the salary is not open to negotiation.

NCYL provides a robust benefits package including health, dental, vision, life, generous vacation and sick benefits, flexible spending account, commuter benefits, employer contribution to a retirement plan and short-term and long-term disability insurance.

Candidates must
reside
in, or be willing to
relocate
to, the San Francisco Bay
Area.
This is a hybrid position and will require the person to
be in-person at the Oakland office at least 1-2 days a week and as needed.

All positions at NCYL are at-will and paid for by grants and donations; thus, employment with NCYL will be contingent upon continued receipt of funding. Nothing in the statement changes the at-will employment relationship.

This position is part of the bargaining unit represented by the National Organization of Legal Services Workers (NOLSW). While a collective bargaining agreement is not currently in place, it is anticipated in the future.

We welcome applications from individuals with different ideas, experiences, and perspectives. Applicants who meet the above criteria with lived experience within any of our practice areas are strongly encouraged to apply.

It is the policy of NCYL to provide equal employment opportunities to all Applicants (including Employees) regardless of race, ethnicity, sex, sexual orientation, gender identity or expression, pregnancy, reproductive health decision-making, breastfeeding, national origin, age, abilities/disabilities,…